Assistant, Accounts

We value our people and encourage everyone to grow professionally. If you think this opportunity is right for you, we encourage you to apply!

Job Description:

• ACCOUNTS RECEIVABLE
•  Daily Incoming Cash Posting:
• •Monitor incoming collections in the bank statement and notify Sales and Logistics teams when payments are sighted and process recognition and clearance in SAP.
•  Non-Trade Billing:
• •Prepare and submit manual invoice billing for non-trade income (e.g., sale of spent earth, transporter short-weigh claims, sale of scrap) to Finance Shared Services.
•  Advance Payment Clearing:
• •Send requests and follow up with Finance Shared Services for advance account clearing.
• •Process refunds for advance payment buyers.
• CUSTOMER MANAGEMENT
•  Account Receivable Reconciliation:
• •Reconcile the Customer Monthly Statement of Account (SOA) with the General Ledger balance. Liaise with customers on any discrepancies.
•  Queries from Customers and User Departments:
• •Handle queries from customers regarding their payments, collections, outstanding amounts, or customer registration.
• INTERCOMPANY
• •Provide information requested by Finance Shared Services to post intercompany charges on cost centers and account codes.
• •Ensure intercompany billings are supported by appropriate documentation for audit purposes.
• •Review and follow up on intercompany differences identified in intercompany reconciliations.
• •Provide intercompany confirmation balances.
• BANK AND PETTY CASH
• •Prepare cheque and TT payments.
• •Review and resolve bank reconciliations.
• •Ensure petty cash transactions are approved and supported by appropriate documentation for audit purposes.
• ACCOUNTS PAYABLE
•  Invoice Processing:
• •Oversee timely and accurate processing of invoices and payments.
• •Collaborate with vendors and internal departments to resolve discrepancies and ensure smooth payment cycles.
•  Month-End Closing:
• •Review and resolve AP-related reconciliations to ensure accurate financial records.
• •Recognize accruals via manual journals to ensure accuracy and completeness of financial accounts.
• •Ensure all AP transactions are recorded and reconciled for month-end closing activities.
• ADMINISTRATION AND OTHERS
• •File all documents in sequence.
• •Update Vendor & Customer Data in SAP (create, extend, change, block/unblock) and submit to Finance Shared Services.
• •Issue bank details letters/memos as required by suppliers, customers, government agencies, banks, or inter-company.
• •Assist Finance Department colleagues with other duties as required.

Job Requirements

• •Minimum Diploma
• •Relevant Certificates in Accounting

4-5 years of relevant experience in Accounting

To apply, please submit your resume and cover letter outlining your interest for this role.