Assistant Supply Officer (Proximity Sourcing Specialist)

Deadline for Applications

October 15, 2026

Hardship Level (not applicable for home-based)

H (no hardship)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate Type

UNOPS LICA8

Target Start Date

2027-01-01

Terms of Reference

• Title: Assistant Supply Officer (Proximity Sourcing Specialist)
• ICA Level: LICA-8
• Corresponding level: NO-A
• Duration: from 01 January 2027 to 31 December 2027

1. General Background

The Proximity Sourcing project, a UNHCR supply chain innovation, aims to source Core Relief Items (CRIs) - including blankets, tents, sleeping mats, kitchen sets, and hygiene kits - from suppliers located near final beneficiary destinations, minimizing transit times, costs, and environmental impact in emergency responses. This initiative responds to escalating global displacement crises, affecting over 120 million people, by prioritizing local and regional markets in high-need areas like Sub-Saharan Africa Europe, the Middle East, and South Asia. Traditional long-haul procurement often faces delays from global disruptions, high freight costs, and carbon-intensive logistics; the Proximity approach builds resilient, shorter supply chains compliant with UNHCR's humanitarian principles, UN sustainability goals (e.g., SDG 13 on climate action), and local content policies. The incumbent will support this project within UNHCR's Global Supply Chain, conducting targeted market research to identify viable local CRI suppliers and enable faster, greener aid delivery.

2. Purpose and Scope of Assignment

The purpose is to support the Proximity Sourcing project by conducting comprehensive market research to map CRI suppliers within certain proximity to key operational destinations, facilitating localized procurement that cuts delivery times and boosts economic inclusion for host communities. The scope covers research design, data collection/analysis, supplier validation, and recommendations for an initial portfolio of Proximity suppliers across priority countries.

• Key activities and measurable outputs include:
• - Complete market scans for CRI categories in target regions, delivering detailed reports, identifying potential suppliers with verified capacity (output: supplier database with profiles).
• - Analyze proximity feasibility (e.g., quality, pricing, compliance), achieving given match rate to UNHCR technical specifications and recommending suppliers for pilot tenders.
• - Engage stakeholders with virtual/in-person assessments, producing a Proximity sourcing strategy with projected impacts like lead time reduction and cost savings per CRI shipment.
• - Track progress via bi-weekly updates, culminating in a final evaluation report to quantify supplier viability against benchmarks.
• - Support Project Coordinator to collect and harmonize inputs for donor reporting
• - Support Project relevant teams to prepare capacity building materials and other relevant tools for field engagement
• - Support the preparation of field visits to potential suppliers’ facilities

3. Monitoring and Progress Controls

Performance will be monitored through the achievement of agreed project milestones and the timely delivery of assigned outputs, including:

• - Completion of market research and supplier mapping activities in accordance with the agreed workplan and project priorities.
• - Preparation of market assessments, supplier profiles, analytical reports and recommendations to support Proximity Sourcing implementation.
• - Timely support to supplier engagement activities, field missions and technical assessments, as required.
• - Effective coordination with internal and external stakeholders to collect, validate and consolidate project information.
• - Timely preparation of inputs for donor reporting, project documentation and capacity-building materials.
• - Delivery of assigned tasks in accordance with agreed timelines, quality standards and supervisor guidance.

Progress will be monitored through regular review meetings with the supervisor, assessment of deliverables against the agreed workplan and evaluation of the quality, timeliness and relevance of outputs in support of project objectives.

4. Qualifications and Experience

• a. Education
• The educational background required for this position includes Bachelor’s/ university degree (or equivalent) in relevant fields such as Supply Chain, Procurement, Business Administration, Public Administration, or Law. Candidates with a first-level degree may be considered if they have additional relevant experience. Professional certifications in procurement are highly desirable and can enhance a candidate's qualifications for this role.

• b. Work Experience
• The Assistant Supply Officer (Proximity Sourcing Specialist) position requires a minimum of 1 year of relevant work experience for candidates with a Bachelor’s degree, or no experience with Graduate degree; or no experience with Doctorate degree. Relevant experience should be in public-sector procurement, supply chain management, or related fields, with a strong emphasis on international experience. Candidates should have demonstrated experience in conducting procurement reviews and managing complex procurement processes, particularly in the context of fundraising.

• c. Key Competencies
• N/A

Location and Conditions

This is a full time assignment with 40 working hours per week and the successful candidate will be based in Budapest, Hungary.

Shortlisted candidates might be required to sit a written test. Only shortlisted candidates will be notified. No late applications will be accepted.

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

Standard Job Description

Assistant Supply Officer

Organizational Setting and Work Relationships

• The Assistant Supply Officer supports all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing assets & fleet management within the area of responsibility. The position may be located at Headquarters (within DEPS), in a Regional Bureau or in a Country Office.
• The incumbent is normally supervised by the (Senior) Supply Officer or other senior staff with supply oversight function who defines the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent may supervise some staff and/or AWF.
• In Bureaus and country operations s/he maintains regular contacts on working level with other UN agencies, UNHCR Partners, NGOs, government partners and commercial contractors in the area of operation.

S/he will support effective supply chain that enables the office to meet the needs of forcibly displaced and stateless persons as well as timely delivery of quality goods and services to forcibly displaced and stateless persons . Further, the incumbent will assist in the maintenance of a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses, along with effective partners to support supply activities.

The Assistant Supply Officer maintains impartial, ethical and customer-oriented relations with suppliers and Partner organizations; exchanges information with counterparts in other UN agencies, and I