Assistant to Music Agent

UTA is seeking an Assistant to support a Music Agent in our London office. The Assistant will have previous experience assisting high-level booking agents, working with artists, record labels, talent managers, tour managers, publicists and concert promoters as part of day-to-day administrative work.

You will be responsible for liaising with business affairs, accounting, and other internal departments. You will support an agent in the Music department of UTA London and responsibilities include show contracting, procuring ticket sales counts for contracted shows, liaising with client managers regarding certain show offers and/or contract for shows, maintaining artists’ show diaries, procuring f inal settlements for shows played.

What You’ll Do:

Your responsibilities will include, but not be limited to:

Keeping booking system updated at all times

Scheduling meetings for agent, keeping on top of booking schedules and diaries

Proactively resolving enquiries, or escalating as appropriate

Contracting shows accurately, quickly and efficiently

Checking and comparing costings, collating for management

Helping client management to understand gross walk out on a tour / explaining info / taxes and other deductions

Marketing - handling artwork, collating and explaining marketing plans and summaries, managing assets and PR, and keeping up to date f iles

Announcement schedules – collating announcement dates for headline shows and festivals, providing ticket links and age restrictions

Checking ticket f igures and sending to management

Maintaining promoter and business contact details, sending out terms of business to new promoters and clients

Keep client info up to date including release dates, label, management and account info

Festival and headline show guest lists, helping management/contacts with requests

Collecting support suggestions f rom agents and presenting to management

Working with artist accounting teams on ensuring they are taxed appropriately

Keeping account of all money in for shows and chasing dep osits/payments when needed

Requesting and managing invoices f rom management / accounts team

Chasing and checking settlements and payments, approving statements for f inal settlement with the artist

Assisting management with immigration needs, such as f iling for immigration forms, assigning sponsorship certificates for artists travelling to the UK, and maintaining current passport copies and touring parties

Keeping up to date riders and touring info, and liaising with Tour Managers to help smooth advance

Attending shows as required, developing business relationships.

What You’ll Need:

Previous experience assisting an Agent ideally within the Music department of a talent agency

General understanding of current music industry and the nature of a talent agency

Excellent verbal and written communication skills

Excellent organisational skills

Discretion at all times, particularly when dealing with sensitive client matters

Ability to prioritise a busy workload

Ability to develop business relationships

Previous experience in a related f ield is desirable

What You Will Get

The unique and exciting opportunity to work at one of a leading global entertainment companies

Access to the tools, leadership, and resources you will need to create and drive a center of excellence

The opportunity to do the best work of your career

Work in an inclusive and diverse company culture

Competitive programs to support your well-being

Experience working in a collaborative environment with room to grow

About UTA

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

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