Associate Project Manager

Associate Project Manager (Onsite – Ahmedabad)

About the Role

We are looking for an Associate Project Manager who is highly organized, execution-focused, and takes complete ownership of project coordination. This role is not just about updating project management tools or scheduling meetings—it is about ensuring commitments are delivered on time, risks are communicated early, and everyone involved stays aligned.

You will work closely with clients, Business Analysts, Technical Leads, developers, QA engineers, and the Founder to ensure projects move smoothly from planning to delivery.

If you are someone who naturally follows up until work is completed, enjoys bringing structure to chaos, and believes communication is the key to successful delivery, we’d love to meet you.

Job Details

Experience: 1–3 Years

Location: Ahmedabad (Onsite)

Working Days: Monday – Friday (5 Days)

Notice Period: Immediate to 60 Days

Your Responsibilities

Project Coordination

• •Own day-to-day project coordination from sprint planning through delivery.
• •Ensure every stakeholder remains aligned throughout the project lifecycle.
• •Conduct daily stand-up meetings.
• •Coordinate with Business Analysts, Technical Leads, Developers, QA, and Clients.
• •Ensure project timelines remain predictable and achievable.

Sprint Planning & Backlog Management

• •Ensure sprint planning is completed before every sprint starts.
• •Work with Business Analysts and Technical Leads to ensure backlog readiness.
• •While the current sprint is in progress, ensure the next sprint is already prepared.
• •Follow up on pending requirements, estimations, and dependencies.
• •Ensure developers always have well-defined work available.

Client Communication

• •Lead client meetings independently.
• •Schedule meetings and maintain meeting cadence.
• •Share meeting notes and action items.
• •Provide regular project updates.
• •Communicate delivery risks proactively.
• •Keep important communication documented in Slack.

If a commitment is at risk, communicate early instead of waiting until the deadline.

Delivery Management

• •Follow up daily with developers and Technical Leads.
• •Track blockers and dependencies.
• •Ensure commitments are delivered on time.
• •Coordinate release planning.
• •Track deployment readiness.
• •Monitor progress continuously until work is completed.

Reporting

Prepare and maintain:

• •Daily Project Status Reports
• •Weekly Client Status Reports
• •Sprint Planning Reports
• •Sprint Completion Reports
• •Developer Utilization Reports
• •Developer Performance Dashboards
• •Risk & Blocker Reports
• •Resource Allocation Reports
• •Release & Deployment Plans
• •Leave Planning & Capacity Reports

Reports should be shared proactively without requiring reminders.

Risk Management

Identify risks before they become problems.

Communicate project health using clear status indicators such as:

• •Green – On Track
• •Orange – At Risk
• •Red – Delivery Commitment Likely to be Missed

Escalate issues to the Founder whenever necessary.

Support Coordination

• •Track production and support issues.
• •Ensure critical issues receive immediate attention.
• •Coordinate proper handover between night support engineers and the daytime development team.
• •Follow up until support tickets are completely resolved.

Process Improvement

We value people who improve systems—not just follow them.

You should:

• •Identify process gaps.
• •Suggest improvements.
• •Reduce repetitive work.
• •Improve reporting quality.
• •Increase delivery predictability.
• •Improve team coordination.

Required Skills

Must Have

• •1–3 years of experience in an IT/software development company.
• •Excellent project coordination skills.
• •Strong follow-up and execution mindset.
• •Outstanding written and verbal English communication.
• •Strong organizational and planning skills.
• •Ability to manage multiple stakeholders.
• •Ability to identify risks early.
• •Comfortable leading meetings.
• •Strong documentation skills.
• •Ability to work independently with minimal supervision.
• •High attention to detail.

Good to Have

• •Understanding of Agile/Scrum methodology.
• •Basic understanding of the Software Development Life Cycle (SDLC).
• •Familiarity with APIs, frontend/backend development concepts, and deployment processes.
• •Experience working with Linear or similar project management tools.

AI Skills (Mandatory)

We are an AI-first company.

You should be comfortable using tools such as Claude, ChatGPT, or similar AI assistants to:

• •Write professional client communications.
• •Prepare reports and dashboards.
• •Create meeting summaries.
• •Improve documentation.
• •Draft project updates.
• •Increase personal productivity.

We expect AI to help you work smarter—not replace your ownership.

What Success Looks Like (First 30 Days)

Within your first month, you should be able to:

• •Understand our delivery process.
• •Create all required reports accurately and on time.
• •Lead daily stand-up meetings.
• •Participate in client meetings alongside Business Analysts and Technical Leads.
• •Lead Sprint Review/Retrospective meetings by presenting delivered work, discussing missed commitments, and proposing improvements.
• •Follow up with all stakeholders to ensure commitments are met.
• •Communicate delays proactively via Slack.
• •Ensure the next sprint backlog is fully prepared before the current sprint ends.
• •Work independently without requiring repeated follow-ups.

We believe project knowledge develops over time. Ownership, discipline, communication, and execution should be visible from day one.

Key Performance Indicators (KPIs)

Your performance will be measured by:

• •Client satisfaction.
• •Timely delivery communication.
• •Reports submitted on time.
• •Zero missed follow-ups.
• •Risks identified before deadlines.
• •Sprint backlog readiness.
• •Meeting action items completed.
• •Developer utilization visibility.
• •Release predictability.
• •Quality of client communication.
• •Support issue follow-up effectiveness.
• •Process improvements implemented.

Our Culture

We believe in:

• •Speed over perfection.
• •Ownership over excuses.
• •Execution over meetings.
• •Self-organized professionals.
• •AI-first productivity.
• •Continuous improvement.
• •Transparent communication.
• •Learning through action.

We value people who solve problems rather than waiting for instructions.

You Will Thrive in This Role If You…

• •Finish work without waiting for reminders.
• •Naturally follow up until tasks are completed.
• •Enjoy creating dashboards and reports before anyone asks.
• •Think one sprint ahead.
• •Communicate problems early.
• •Are comfortable having difficult conversations.
• •Use AI daily to improve your work.
• •Prefer taking ownership over assigning blame.
• •Like bringing structure and clarity to fast-moving projects.

This Role Is NOT for You If…

• •You need frequent reminders to complete your work.
• •You wait for someone to ask for updates.
• •You avoid difficult conversations.
• •You struggle with organization.
• •You don’t enjoy coordinating multiple stakeholders.
• •You dislike creating reports and documentation.
• •You don’t use AI tools in your daily work.
• •You prefer only updating project tools instead of driving execution.
• •You make excuses instead of finding solutions.

Why Join Us?

• •Work directly with the Founder.
• •Lead communication with international clients.
• •Build strong project management and leadership skills.
• •Work with modern AI tools every day.
• •Contribute to improving delivery processes.
• •Grow into a Project Manager or Delivery Manager role based on performance.