Bookkeeper

BOOKKEEPER – LAW FIRM / TRUST ACCOUNTING

• Location: Winter Haven, Florida
• Schedule: Full-Time | Monday–Friday, 8:00 AM–5:00 PM
• Start Date: ASAP
• Compensation: Competitive and based on experience

Join a Firm with a BIG Purpose

Brooks Law Group is growing and seeking an experienced Bookkeeper to join our team.

This position is responsible for maintaining accurate financial records, managing day-to-day bookkeeping functions, and helping safeguard the integrity of the firm’s client trust accounts .

Our mission is simple but powerful: to be the voice and lifeline to the injured and exploited.

We are looking for a dependable, detail-oriented professional who takes ownership of their work, values accuracy and accountability, and wants to grow with a purpose-driven organization.

THE IDEAL CANDIDATE

The ideal candidate is:

Highly organized and detail-oriented

Honest, dependable, and trustworthy

Experienced in bookkeeping and account reconciliation

Experienced with law firm trust accounting and client funds

Proficient in QuickBooks and Microsoft Excel

Able to manage multiple priorities and deadlines

Proactive in identifying and resolving discrepancies

Comfortable working independently and taking ownership of responsibilities

An effective communicator and collaborative team player

Able to maintain strict confidentiality

Coachable, accountable, and motivated to grow

REQUIRED EXPERIENCE & QUALIFICATIONS

Prior bookkeeping or accounting experience

Law firm bookkeeping experience strongly preferred

Experience managing and reconciling attorney trust/IOTA accounts

Understanding of the separation of client trust funds and firm operating funds

Experience with bank and account reconciliations

Proficiency with QuickBooks

Accounts payable and accounts receivable experience

Strong Microsoft Excel skills

Excellent numerical accuracy and attention to detail

Ability to maintain accurate financial records and supporting documentation

Knowledge of Florida Bar trust-accounting requirements is strongly preferred.

PRIMARY RESPONSIBILITIES

Bookkeeping & Financial Management

Maintain accurate financial records in QuickBooks

Record and categorize financial transactions

Process checks, payments, deposits, and electronic transactions

Manage accounts payable and accounts receivable

Track invoices and outstanding receivables

Perform bank and credit-card reconciliations

Research and resolve financial discrepancies

Compile attorney fee and revenue tracking information

Prepare recurring financial and management reports

Communicate with banks, accountants, vendors, and other financial partners

Assist management with budgeting and financial reporting

Trust Accounting & Client Funds

A key responsibility of this position is protecting the integrity of the firm’s client trust accounts.

Maintain accurate records of all trust-account activity

Maintain individual client trust ledgers

Process client-fund deposits and disbursements

Reconcile trust accounts in accordance with applicable requirements

Assist with settlement and closing-statement reconciliations

Process settlement-related checks and disbursements

Confirm proper authorization and documentation before releasing client funds

Identify and immediately report discrepancies

Maintain clear separation between trust and operating accounts

Assist with compliance with applicable Florida Bar trust-accounting rules and procedures

Payroll, Vendor & Administrative Support

Serve as backup for employee payroll processing

Assist with payroll records, employee benefits, and insurance administration

Maintain vendor files and contracts

Track contract renewal, expiration, and termination dates

Alert management to upcoming contract decisions

Maintain organized financial and administrative records

Assist management with special projects and operational needs

WHAT SUCCESS LOOKS LIKE

The successful Bookkeeper will ensure:

Financial records are accurate and current

Trust accounts are properly reconciled and documented

Client funds are handled with the highest level of care and accountability

Financial reporting is timely and reliable

Accounts payable and receivable remain organized

Discrepancies are identified and resolved promptly

Financial processes remain organized, compliant, and scalable as the firm grows

WHY JOIN BROOKS LAW GROUP?

Be part of a BIG mission : to be the voice and lifeline to the injured and exploited

Join a growing firm where your work has a direct impact

Opportunities for professional growth and expanded responsibility

Medical, dental, and vision insurance

Company-paid life insurance

401(k) plan

Fitness incentives

Holiday pay

At Brooks Law Group, we are building for the future. We are looking for team members who take pride in their work, embrace accountability, and want to be part of something meaningful.

If you are an experienced Bookkeeper with law firm and trust-accounting experience, we encourage you to apply.

I kept the emphasis on law firm trust/IOTA accounting , since that appears to be the most important qualification, while cutting the repetitive personality traits and overlapping duties.

Learn more about Brooks Law Group here: https://www.brookslawgroup.com/about-us/

Facebook: https://www.facebook.com/brookslawgroup/ | LinkedIn: https://www.linkedin.com/company/brooks-law-group-pa/ | Instagram: @looktobrooks

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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