Compliance Assurance and Training Specialist

At the heart of our work is a simple belief: We are passionate about education and student success. We’re hiring to help bring that belief to life through thoughtful execution, partnership, and a strong commitment to the people we serve.

Job Title: Compliance Assurance and Training Specialist

Work from Home (WFH) - Remote work must be performed while residing in either California or New Mexico

CIAT Location: San Diego, CA and Albuquerque, NM

Reports to: VP of Compliance

Status: Non-Exempt

Employment Type: Full-time

Summary

The Compliance Assurance and Training Specialist is responsible for conducting internal compliance audits, ensuring adherence to federal, state, and institutional regulations, and providing staff training on compliance policies and procedures. This role involves monitoring and evaluating compliance risks, implementing corrective actions, and fostering a culture of compliance throughout CIAT. The Specialist will work closely with various departments to ensure all educational programs and operations align with regulatory requirements, including those set by accrediting bodies.

Core Responsibilities:

Compliance Audits:

Conduct regular internal compliance audits to assess adherence to federal, state, and accreditation standards

Identify potential compliance risks and areas for improvement and develop corrective action plans

Maintain and update compliance documentation and audit records

Staff Training and Development:

Design, develop, and deliver training programs on compliance topics, including regulatory requirements, data privacy, and ethical conduct

Create training materials, presentations, and resources to enhance staff understanding of compliance policies and procedures

Evaluate the effectiveness of training programs and make necessary adjustments to improve learning outcomes

Follow communication guidelines to ensure high levels of customer satisfaction and professionalism

Policy Implementation and Monitoring:

Assist in the development, implementation, and communication of compliance policies and procedures

Monitor changes in regulations that affect the institution and ensure policies are updated accordingly

Provide guidance and support to staff on compliance-related inquiries and issues

Work closely with department heads, faculty, and staff to ensure a thorough understanding of compliance requirements

Adhere to CIAT’s compliance requirements to ensure all Federal, State, accreditation, and institutional policies and procedures are being met

Embody CIAT’s mission, vision and values

Reporting and Documentation:

Prepare detailed reports on audit findings, compliance issues, and training outcomes

Track compliance metrics and report on the institution’s compliance status to VP of Compliance

Maintain up-to-date knowledge of relevant regulations and best practices in compliance and education

Support accreditation processes and external audits by providing necessary documentation and evidence of compliance

Requirements

Bachelor’s degree in Business Administration, Education, Law, or a related field; a Master’s degree or professional certification (e.g., CCEP, CRCM) is preferred

Minimum of 3-5 years of experience in compliance, auditing and training, preferably in an educational or IT environment

Strong knowledge of federal and state education regulations, accreditation standards, and compliance best practices

Excellent presentation skills with the ability to effectively train and educate staff at all levels

Strong communication skills, both verbal and written, with the ability to effectively convey information and interact with students, colleagues, and other

Strong analytical skills and attention to detail with the ability to identify compliance risks and implement solutions.

Proficient skills in MS Office software products, including Outlook, Word, Excel, PowerPoint, and MS Project and ability to learn additional software products

Microsoft Excel power user

Demonstrated ability to deliver engaging and effective training

Takes a customer-service oriented approach to collaborating with internal departments

Self-motivated, goal oriented, assertive, and results driven

Team player with a positive, can-do attitude

Strong commitment to providing superior service to students and staff

Strong organizational skills and the ability to manage multiple and rapidly changing priorities to meet the needs and expectations of this position

Self-motivated with a strong work ethic; dedicated to quality, quantity, results and timeliness

Ability to work collaboratively with colleagues, academic departments, and administration to support student success, achieve institutional goals and contribute to a positive and inclusive culture

Able to handle sensitive information with a high degree of confidentiality

Possess high ethical standards, being an example of professionalism to others

Demonstrated ability to anticipate needs and exercise independent judgment

Excellent analytical skills, problem-resolution skills, and general business acumen

Exhibits a high degree of flexibility in adapting to a rapidly changing environment

Position may require work responsibilities outside of normal business hours to accommodate business needs and deadlines

Flexible to work longer hours to meet deadlines, if needed

Must be able to embody CIAT’s mission, vision and values

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday. Occasional weekend and evening hours may be required.

Supervisory Responsibility

This position does not require any supervisory responsibilities.

• Location
• This is a remote position. Work must be conducted in locations that have been approved by the company. Company authorization is necessary for relocation or work from other locations, even if temporarily.

Values

Values such as integrity, excellence, customer service, teamwork and mutual respect are some of those that remain constant, regardless of changes in our company. When identifying company values, it is important that those values are being demonstrated in the course of business each day. Our values set expectations for how employees and managers interact with every person while representing the company.

We are passionate about education and student success.

We value integrity and excellence in our employees and students.

We treat ourselves and our students with dignity and respect.

We believe in and encourage innovation at our school to better help our students succeed.

We have a customer centric focus and we want people highly committed to achieving goals, where our success equals student’s success.

We are accountable for our actions and focus on improvements moving forward.

We have a growth mindset with a sincere belief that every student can do better and achieve their goals.

We expect every employee to be an example of conduct and professionalism , being a role model to students and colleagues.

We commit to fostering an inclusive and supportive learning environment that respects the diversity of students' backgrounds, experiences, and perspectives.

We foster lifelong learning and professional development.

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

Ability to type, use a computer to search for information, and input information while speaking on the phone is required

Requires daily use of a company computer and related software applications at a workstation

Requires completion of some tasks that require reaching, grasping, and making repetitive hand movements in the performance of daily duties

Require