Controller

The Position

Title : Controller

Position Type: Full time

Requisition No: 27006

Category : Administration

Supervisor : Chief Financial Officer

Last Updated : September 2026

J ob Purpose : Administration of Finance, Payroll and Accounting

Location: Remote, various locations throughout California

Salary Range: The beginning salary range for this position is Range M23, (Steps 1-3) $175,673.59 - $193,713.06.

**The first review of the application shall occur approximately on 10/08/2026**

Position Overview

We need a self-starter who can successfully handle competing, high priority job tasks quickly and successfully with effective results in a fast-paced environment; is detail oriented with excellent independent follow through; has knowledge of or can learn applicable federal and state financial requirements and accounting standards: can comprehend a wide range of business lines and work processes; has strong written and verbal communication skills (including electronic formats); is customer service oriented and team focused; can get along and work effectively with others; can plan, coordinate, and prioritize multiple projects while keeping appropriate personnel apprised of status on a regular basis; and can maintain discretion and confidentiality.

Under the general direction of the Chief Financial Officer, the Controller is responsible for the day-to-day leadership and operation of Calbright College's accounting and payroll functions, including general ledger accounting, accounts payable, accounts receivable, payroll, cash management, month-end and year-end close, and audit coordination. The Controller executes the internal control framework and financial reporting processes established by the Chief Financial Officer, and directly supervises the Finance Division's classified accounting, payroll, and procurement support staff - currently the Accountant, Accounting Technician, Payroll Coordinator, and Procurement Coordinator, or their successor classifications as the team structure evolves. The Controller may serve as the Chief Financial Officer's designee for defined Finance Division functions, as described below, during the Chief Financial Officer's absence or a vacancy in that position.

Essential Job Duties and Responsibilities

The duties below are representative of the role and are not intended to cover all of the duties performed within the scope of work.

Direct and coordinate the day-to-day operations of accounts receivable, accounts payable, payroll, procurement support, and vendor accounts, consistent with organization internal control framework and policies.

Build, execute, and maintain the College's system of internal controls, policies, and procedures over accounting functions - documenting, assessing, and updating them on a regular basis to ensure appropriate authorizations are obtained for all transactions and that all expenses are reasonable and allowable.

Assure compliance with generally acceptable accounting principles and Governmental Accounting Standards Board requirements, federal and state requirements, and College policies and procedures.

Provide guidance and training to Finance Division staff and College departments on fiscal-related policies, procedures, rules, and regulations.

Prepare and coordinate monthly financial statements, budget-to-actual analysis, periodic expenditure reports, and other reports as needed.

Prepare and submit inter-fund transfers and bank wires for College funds maintained by the Solano County Treasurer’s Office and oversee signature control for authorized signers.

Monitor the College's cash position, oversee routine banking operations, prepare cash flow analyses, and oversee cash-handling procedures to ensure appropriate internal controls.

Oversee the College's credit card program, including card issuance and limit approvals, cardholder agreements, and overall internal controls over card use and reconciliation.

Review and approve payroll registers and employee pay calculations; ensure the accuracy and integrity of the College's payroll records; and review, approve, and submit quarterly and annual payroll tax and retirement reports to state and federal agencies.

Lead the monthly and annual close process, including preparation of year-end financial statements, accruals, journal entries, and required schedules in accordance with GAAP and fund accounting standards.

Own and maintain the structure of the general ledger and chart of accounts.

Evaluate new and complex GASB, FASB, and other GAAP pronouncements, and implement necessary changes to accounting practices.

Serve as the College's technical liaison with county offices of education, retirement systems, and professional accounting/payroll organizations to clarify or resolve operational accounting, budget, and payroll questions.

Develop and produce timely and accurate fiscal reports as required by federal, state, and local agencies including the CCFS 311 Report, the Enrollment Fee Revenue Report, and the 50 Percent Compliance Report.

Administer and maintain the College's financial information systems in support of accounting, finance, and reporting functions.

Serve as the system administrator for the College's travel and expense management system (e.g., Concur), including workflow configuration, general ledger account mapping, approval hierarchy setup, and user access management.

Coordinate and develop systems for monitoring federal and state grants and projects to assure legal compliance.

Coordinate with the College's external auditors throughout the annual audit process, and serve as the primary point of contact for audit-related requests and documentation.

Analyze audit reports, prepare written responses, and develop and implement any modification to accounting systems.

Compile and prepare supporting financial data and materials for Board of Trustees agenda items and presentations as needed.

Assist with functions associated with risk management.

Oversee fixed asset and capital equipment inventory control processes, in coordination with Finance Division staff responsible for accounting and inventory functions.

Maintain and update the College's purchasing and contracting policy manual, in coordination with Finance Division staff responsible for procurement functions.

Directly supervise the Finance Division's classified accounting, payroll, and procurement support staff - currently the Accountant, Accounting Technician, Payroll Coordinator, and Procurement Coordinator, or their successor classifications - including recruiting, training, development, work assignment, and performance appraisal.

Serve as the Chief Financial Officer's designee for defined Finance Division functions - including transfer/wire approvals, signature authority, and Board reporting continuity - during the Chief Financial Officer's absence or a vacancy in that position.

Perform other related duties as assigned that support the objective of the position.

Knowledge, Skills, and Abilities

Demonstrated higher-level critical thinking, problem solving, and analysis.

Knowledge, experience, and abilities to perform the above listed responsibilities and functions in an efficient, effective, harmonious manner.

Knowledge of finance, accounting, budgeting and cost control principles including Generally Accepted Accounting Principles, Governmental Accounting Standards Board, and Financial Accounting Standards Board.

Knowledge of general accounting procedures including general ledger, accounts payable, accounts receivable, and payroll processes and systems.

Knowledge of payroll principles, practices, and systems, including CalSTRS and CalPERS retirement reporting.

Ability to lead a monthly and annual accounting close process.

Knowledge of cash management and banking operations.

Knowledge of laws, rules, and regulations affecting community college accounting functions.

Experience with en