Director of Event & Technical Production

Job Posting Title:

Director of Event & Technical Production ----

Hiring Department:

University Development Office ----

Position Open To:

All Applicants ----

Weekly Scheduled Hours:

40 ----

FLSA Status:

Exempt from FLSA ----

Earliest Start Date:

Aug 17, 2026 ----

Position Duration:

Expected to Continue Until Aug 31, 2027 ----

Location:

UT MAIN CAMPUS ----

Job Details:

General Notes

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation.

Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrow’s artists, scientists, athletes, doctors, entrepreneurs and engineers.

Learn more about UT’s mission and values and leadership .

Why Join Texas Development?

The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education.

Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Follow your passion, grow your career and help us change the world .

Benefits

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

Purpose

The Director of Event & Technical Production provides leadership and operational oversight for technical and event production across a broad portfolio of high-visibility university events that advance donor engagement, institutional priorities, reputational impact, and ceremonial excellence. This role leads and oversees the planning, coordination, and execution of complex event production and technical needs, including audiovisual strategy, technical schedules, staffing models, volunteer support, vendor management, venue coordination, run-of-show development, risk mitigation, and on-site production leadership. The Director supervises 2-3 direct reports and is responsible for staff coaching, workload, planning, performance management, professional development, and team accountability. The Director serves as a senior production partner to University Events & Experience leadership team, development colleagues, campus partners, executive stakeholders, university service providers, and external vendors, translating institutional goals into polished, reliable, and mission-aligned event experiences. Working closely with UEE leadership and finance, the Director provides budget stewardship, policy compliance, production standards, post-event evaluation, and continuous improvement of technical and event production practices across the event portfolio.

This position has an end date of 8/31/2027, but may be renewable based upon availability of funding, work performance, and progress toward goals. Funding is expected to continue.

Responsibilities

Provide direction and production leadership for high-visibility university events, including donor events, strategic engagements, ceremonial programs, reputational events, and other assigned portfolio events.

Serve as the senior production and technical lead for assigned events, overseeing technical timelines, production schedules, budgets, task lists, approvals, vendor deliverables, stakeholder communications, and close-out requirements.

Build and maintain strong working relationships with UEE colleagues, development partners, campus stakeholders, university service providers, student organizations, external vendors, and executive-level partners to ensure coordinated and high-quality event delivery.

Assess event goals, venue conditions, audience needs, institutional priorities, and stakeholder expectations to recommend scalable technical, audiovisual, staging, lighting, sound, recording, livestream, and productions solutions.

Direct audiovisual services, technical vendors, campus service providers, production crews, staffing plans, volunteer assignments, and event support teams to ensure successful execution.

Establish and maintain production standards and documentation practices, including technical timelines, run-of-show documents, cue sheets, diagrams, staffing plans, call sheets, equipment lists, service requests, and post-event notes.

Oversee event documentation, including estimates, contracts, invoices, approvals, communications, production files, vendor records, photos, videos, and final records to support accountability and business continuity.

Lead on-site technical execution for complex events, including load-in, setup, rehearsals, sound checks, cueing, vendor coordination, program flow, troubleshooting, guest experience support, cueing, vendor coordination, program flow, troubleshooting, guest experience support, strike, and load-out.

Provide direction, training, and coordination for student interns, volunteers, temporary staff, and production support teams assigned to portfolio events.

Supervise, coach, and develop 2-3 direct reports, including establishing priorities, assigning work, monitoring performance, providing regular feedback, supporting professional growth, and ensuring accountability for production deliverables.

Lead team planning and resource allocation for assigned events, balancing staff capacity, event priorities, deadlines, and cross-functional needs to ensure consistent service, continuity, and high-quality execution.

Identify production risks, develop contingency plans, resolve complex real-time issues, and implement improvements that strengthen event quality, technical reliability, business continuity, and stakeholder experience.

Ensure purchase requests, contracts, payment requests, and financial documentation are submitted accurately and in accordance with University, State, and internal procedures.

Lead post-event reconciliation within two weeks, including budgets, production schedules, documentation, invoices, event records, technical notes, lessons learned, and recommendations for future improvements.

Additional duties as assigned.

Salary

$90,000+ depending on qualifications

Required Qualifications

At least seven years of progressively responsible experience in event production, technical production, audiovisual coordination, event operations, advancement events, or a comparable role supporting complex or high-visibility events.

Demonstrated leadership experience directing technical production workflows, audiovisual systems, staging, sound, lighting, recording, livestream support, rehearsals, and event-day production needs.

Experience directing on-site logistics, vendor services, production crews, staffing, volunteers, and on-site execution.

Management experience supervising, coaching, evaluating, or directing staff, including responsibility for workload planning, performance feedback, team communication, and professional development.

Exper