Enterprise Support Services Executive Coordinator

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

The Executive Coordinator will provide support to mostly virtual based Owners and Managing Directors and perform support functions including document preparation, creating and maintaining Excel spreadsheets, PowerPoint presentations, and administrative functions. The incumbent will be responsible to allocate and manage their time appropriately to support the team and general office/admin projects. This position has opportunity for advancement as well as personal and professional growth.

Responsibilities:

Production of documents, revisions, and proofread various documents

Coordinate and confirm travel arrangements

Review and process time and expense reports

Order and maintain office supplies, while providing cost comparisons of products

Prepare ad hoc reports for management

Register team members for annual professional seminars

Assist with the preparation of materials for conferences and new hire orientation

Assist in the orientation and on-boarding process of new hires

Reserving conference rooms and meeting space in other office locations

Process accounts payable through central accounts payable

Perform related clerical tasks such as photocopying, faxing, mailing, sorting mail, and scheduling conference rooms

Research information via the Internet, Intranet and company databases

Communicate and ensure the Firm's standards for formatting are applied to all correspondence, presentations, and reports

Maintain firm’s mailing lists with updates and directory changes as required

Perform special projects and assume certain responsibilities as assigned by the Operations Manager

Assist team with administrative requests

Provides IT support to troubleshoot issues with printing, scanning and laptop setup

Administrative support to Partners

Prepare PowerPoint presentations for clients and training

Requirements

Strong attention to detail

Experience with Microsoft; Excel, Word, Adobe Acrobat, Power Point, Outlook

Proficient to Expert user in Word and PowerPoint skills

Strong interpersonal and communication skills (both written and verbal)

Ability to multi-task, high attention to detail, and follow through to resolve outstanding issues

Excellent writing and proofreading abilities with an emphasis on accuracy, spelling, punctuation, and grammar

Must be an organized self-starter, highly motivated, and results oriented, must be personable, have the ability to effectively communicate with clients and all staff types, and must be able to interact in a service-oriented environment

We are looking for someone who has strong initiative, is eager to learn, and is able to work independently while being a team player

Exhibit discretion, professionalism, confidentiality and good judgment

College degree a plus, general business experience preferred

At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits https://rsmus.com/careers/el-salvador.html .

RSM does not tolerate discrimination and/or harassment based on race; colour; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the Salvadoran Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please send us an email at careers@rsmus.com .