Executive - Accounts and Finance

What You Can Expect :

• Department: Custom Brokerage
• Role Purpose

The role is responsible for managing day-to-day Accounts Payable activities, including invoice processing, payment management, vendor account reconciliation, record maintenance, and supporting month-end closing activities. The position requires accuracy, timely execution, and effective coordination with vendors and internal stakeholders.

Roles & Responsibilities

Invoice Processing

Reviewing and verifying vendor invoices, matching them with Jobs and receiving documents, and entering them into the accounting system.

Payment Management

Scheduling and processing payments, including check runs and electronic transfers (ACH), to ensure timely payments.

Account Reconciliation

Reconciling vendor statements, investigating discrepancies, and resolving outstanding balances.

Record Maintenance

Maintaining accurate, up-to-date vendor records and filing documentation for audit trails.

Communication

Handling vendor inquiries regarding invoice status and payment discrepancies.

6. Month-end Support

Assisting with month-end closing activities, including accruals and account reconciliations.

What You Bring:

Skills & Competencies

Software Proficiency

Experience with accounting software (e.g., Logysis, SAP, Tally) and Microsoft Office, particularly Excel.

Attention to Detail

High accuracy in data entry and invoice matching.

Accounting Knowledge

Understanding of basic bookkeeping and accounts payable principles.

Communication

Strong verbal and written communication skills for vendor and team interaction.

Organization

Excellent time management to meet payment deadlines.