Executive Administrative Assistant

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing!

When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!

• Role:
• The Executive Administrative Assistant is responsible for the administrative support and office management functions for one or more Chief Officers.

• Qualifications:
• •High school diploma or GED required; a college degree preferred or an equivalent combination of education and experience
• •Minimum of three (3) years’ experience in an administrative support and office management capacity to a senior executive
• •Superior written and verbal communication skills with the ability to interact professionally with internal and external customers
• •Advanced skill in Microsoft office software (Word, Excel, PowerPoint, Outlook)
• •Highly organized with the ability to successfully manage multiple priorities simultaneously, effectively and efficiently while maintaining confidentiality
• •Ability to work with minimal oversight
• •Ability to anticipate needs and demonstrate initiative when appropriate
• •Able to perform with a high degree of accuracy while meeting deadlines
• •Ability to remain calm and professional in stressful situations and to maintain stability of performance under pressure and/or opposition

• Competencies:
• •Satisfactorily complete competency requirements for the position.

• Responsibilities of all employees:
• •Represent the Company professionally at all times through care delivered and/or services provided to all clients.
• •Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse.
• •Comply with Company policies, procedures and standard practices.
• •Observe Company health, safety and security practices.
• •Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
• •Use resources in a fiscally responsible manner.
• •Promote the Company through participation in community and professional organizations.
• •Participate proactively in improving performance at the organizational, departmental and individual levels.
• •Improve own professional knowledge and skill level.
• •Advance electronic media skills.
• •Support Company research and educational activities.
• •Share expertise with co-workers both formally and informally.
• •Participate in Quality Assessment Performance Improvement activities as appropriate for the position.

• Job Responsibilities:
• Executive Support:
• •Completes a wide variety of administrative tasks including: managing calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel related meetings.
• •Anticipates needs for and provides overall administrative support for the assigned executive(s).
• •Serves as the back-up for the receptionist /reception area.
• •Manages records, manuals, databases, and files; composes and distributes correspondence, announcements, memoranda, spreadsheets, etc. Maintains in strict confidence all information and documents concerning the Company and any aspect of its operations.
• •Provides a bridge for smooth communication between assigned executive(s) and internal departments.
• •May process invoices, purchase orders, and expense reports; maintains department budget and expense files.
• •Provides coverage in administrative suite, as directed.

• Committee Support:
• •Prepares for executive level meetings as related to assigned executive(s)’ needs (e.g., committee meetings, strategic planning sessions, etc.); responsible for minutes.

• Other:
• •Performs other duties as assigned.

Compensation Pay Range:

$55,232.15 - $86,300.24

This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

All Chapters Health System employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility. For more information, please visit https://info.flclearinghouse.com/ .