Executive Assistant & Administrator

Executive Assistant & Administrator (Part Time)

Metro Detroit | Approximately 20 Hours per Week

We are seeking an exceptionally capable, highly organized Executive & Personal Assistant to support a busy executive who owns and manages multiple companies and serves on several boards.

This is a dynamic, hands-on position for someone who can confidently manage responsibilities across every area of the executive’s professional and personal life. Tasks will range from running personal errands and coordinating travel to organizing schedules, managing paperwork, and assisting with company invoices.

No two days will look exactly the same. The ideal candidate is a self-starter who anticipates needs, solves problems independently, communicates openly, and takes complete ownership of their responsibilities.

Key Responsibilities

Manage professional and personal calendars, appointments, and reminders

Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries

Handle personal errands, purchases, returns, reservations, and household-related tasks

Assist with company invoices, receipts, expense tracking, and basic administrative accounting tasks

Organize documents, files, records, and correspondence across multiple businesses and board commitments

Help prioritize competing requests, deadlines, meetings, and projects

Communicate with employees, vendors, board members, business partners, and personal contacts

Research options, gather information, obtain quotes, and present clear recommendations

Track outstanding tasks and follow through until each item is fully completed

Identify problems and proactively develop practical solutions

Handle sensitive personal and business information with complete discretion

Provide support wherever needed, including tasks that may fall outside a traditional job description

The Ideal Candidate

Exceptionally organized, resourceful, and detail-oriented

A true self-starter who does not need to be micromanaged

Able to anticipate needs and stay several steps ahead

Comfortable managing multiple priorities in a fast-moving environment

A strong problem solver who uses sound judgment and takes initiative

Open, honest, and direct in their communication

Dependable, responsive, and committed to following through

Comfortable shifting between executive-level responsibilities and everyday personal errands

Professional and confident when communicating with a wide variety of people

Technologically capable and comfortable learning new systems

Experienced with scheduling, travel planning, invoices, receipts, and general business administration

Willing and able to work locally throughout the Metro Detroit area

Able to maintain strict confidentiality and professional boundaries

Position Details

Approximately 20 hours per week

Part-time position based in Metro Detroit

Combination of remote administrative work and in-person responsibilities

Some flexibility in scheduling will be required

Reliable transportation is necessary

Compensation will be based on experience and qualifications

This position is best suited for someone who enjoys creating order, solving problems, and becoming an indispensable right hand to a highly active executive. We are looking for someone who sees what needs to be done, takes initiative, communicates clearly, and follows every task through to completion.

To apply, please submit your résumé along with a brief introduction explaining why you would be an excellent fit for this position. Please include an example of a time you independently solved a complicated problem for an executive, employer, or client.

Required Qualifications:

Must be 18 years of age or older and pass pre-employment screening.

Regular and dependable attendance.

Must possess a valid driver’s license with a clean driving record and reliable transportation.

Use private vehicle for work-related tasks on occasion.

Flexible schedule requiring availability for weekends, holidays, early mornings, evenings.

Physical ability to work outdoors in adverse weather conditions and perform labor-intensive tasks, including lifting and moving up to 70 pounds.

Must be able to be on your feet for several hours.

Ability to walk, stand, sit, kneel, stoop, crawl, twist, reach above head, pull, bend, and climb stairs and ladders.

Ability and willingness to work in different locations-homes, or also our second location in Port Clinton, OH.

Necessary Skills

A team player who collaborates effectively with colleagues across multiple departments.

Excellent communication skills and the ability to communicate effectively with team members.

Strong decision-making and problem-solving skills.

Highly organized and capable of functioning independently.

Ability to manage multiple priorities, projects, and animal care needs simultaneously in a fast-paced environment.

Strong attention to detail.

Proficiency with Microsoft Suite.

Office Management and Organization Skills.

Willingness to learn new skills and adapt to the the company's unique needs.

What We Offer:

Opportunities for further education and development.

Team member appreciation days and parties.

Flexible Schedule

Access to our Amusement Park in Ohio.