Executive Assistant

Primary City/State:

Page, Arizona

Department Name:

Admin-Hosp

Work Shift:

Day

Job Category:

Administrative Services

The future is full of possibilities. At Banner Health, we’re excited about what the future holds for health care. That’s why we’re changing the industry to make the experience the best it can be. If you’re ready to change lives, we want to hear from you.

Page offers spectacular red buttes and mesas set against cobalt skies, capped by miles of blue shoreline on Lake Powell. Cruise the clear blue-green waters on a panoramic boat tour, or rent water skis, or kayaks. Visit top-rated attractions like Horseshoe Bend, Antelope Canyon or the Navajo slot canyons. Play golf or enjoy nighttime entertainment great food, dancing, live music, and more!

As an Executive Assistant you will help support the Senior Leadership team at the facility, by managing calendars, scheduling meetings, providing meeting minutes, along with other administrative duties as assigned. In this role, you will primarily work Monday - Friday from 8:00am - 5pm, with some flexibility needed for meetings and assignments .

Your pay and benefits are important components of your journey at Banner Health. This opportunity includes the option to participate in a variety of health, financial, and security benefits.

Page Hospital has provided exceptional patient care to the people of Page and nearby northern Arizona communities since 1958. Today, our 25-bed Critical Access Hospital offers a wide range of medical services that include a Level IV Trauma emergency department, surgery, medical imaging, obstetrics, cardiopulmonary, acute care and rehabilitation. Page is a dynamic community that boasts spectacular vistas and convenient access to some of the nation's most popular recreational destinations, including Lake Powell, Glen Canyon Dam and the Grand Canyon. If you're looking for the opportunity to contribute to the health of a growing community while experiencing an exhilarating lifestyle, Page Hospital is the place.

• POSITION SUMMARY
• This position typically supports Senior Vice President (SVP) or equivalent or a Large Facility Chief Executive Officer (CEO) and other senior leaders by providing administrative services and assistance, of moderate complexity, requiring significant latitude of independent judgment and discretion on a routine basis. Additionally, this position handles a variety of situations involving the administrative function of the office, which often cannot be brought to the attention of the executive.

• CORE FUNCTIONS
• 1. Frequently handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which cannot be brought to the attention of the executive.

2. Interprets requests, takes appropriate action, evaluates level of information, and decides when the executive should be notified. In executive’s absence, directs and ensures that requests for action or information are relayed to the appropriate staff member.

3. Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Independently composes and signs correspondence for executive as needed.

4. On own initiative, composes correspondence or responds to individuals, which requires knowledge of executive’s views, philosophy, and some understanding of technical matters. May serve as the executive’s representative at meetings and express the executive’s viewpoints at such meetings.

5. Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans. On own initiative, arranges for staff members to represent organization at meetings and conferences.

6. Prepares reports including conclusions and recommendations for solution of operational and administrative problems.

7. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.

8. This position primarily focuses on the operations of the office of the system assigned executive. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system, as well as the community. This position routinely interacts with SMT, board members, physicians, patients, board members, employees, as well as business and community leaders.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge.

A strong working knowledge of administrative/specialized business support services as normally demonstrated through four to five years advanced administrative support experience at a progressively responsible level required, including management of projects.

Proven ability to work independently and manage multiple projects and activities simultaneously. Must possess independent decision-making abilities, as well as, considerable judgment and initiative to determine the approach or action to take in non-routine situations. Must have the ability to analyze non-routine administrative details of moderate complexity and provide for an acceptable resolution. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquiries from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have excellent oral, written, and interpersonal communication skills, as well as a high level of sophistication to effectively communicate and interact with senior executives, internal and external to the organization. Must possess the ability to convey a professional image, as well as effectively represent the executive as appropriate in his/her relationship with external customers. Must have an advanced working knowledge of personal software packages to perform the administrative functions described above.

Employees working at Banner Behavioral Health Hospital must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.

PREFERRED QUALIFICATIONS

Previous clerical supervision experience preferred. Associate's degree preferred.

Additional related education and/or experience preferred.

EEO Statement:

EEO/Disabled/Veterans

Our organization supports a drug-free work environment.

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