Executive - Logistics

Job Purpose:

The Chief Branch Officer (CBO) plays a critical leadership role in overseeing all material and dispatch-related operations for solar government projects. The position ensures operational efficiency, timely execution of dispatches, and optimal material management, while aligning with compliance, digital tracking, and sustainability standards.

Key Responsibilities:

Material Management

• •Maintain safety stock levels in alignment with government project requirements to avoid stock-outs.
• •Monitor and regulate minimum/maximum inventory levels of all BoM (Bill of Materials) SKUs at the branch.
• •Conduct site-wise shortage planning and ensure proactive replenishment of critical items.
• •Ensure accurate GRN (Goods Receipt Note) creation upon material receipt in good and compliant condition (C&F confirmation required).
• •Manage inventory digitally through SAP systems for real-time visibility and traceability.
• •Keep warehouses organized, compliant, and FIFO-friendly.
• •Conduct monthly physical stock verification and report scrap/dead stock to Head Office.

Dispatch Planning & Execution

• •Review daily dispatch requirements and execute dispatches via mobile-based systems, following FIFO principles.
• •Ensure dispatches are made to the correct installer/project as per allocation and priority.
• •Generate and manage e-way bills, delivery challans, and transport documentation in compliance with regulations.
• •Ensure all billed materials are dispatched within 48 hours of invoice generation.
• •Monitor vehicle movement, optimize routes, and assess transporter efficiency.
• •Maintain dispatch MIS and provide reports for audits and management reviews.

Vendor & Stakeholder Coordination

• •Coordinate with vendors, transporters, and logistics partners for timely pickups and deliveries.
• •Liaise with central purchase and project teams for procurement forecasts and planning.
• •Share inspection reports with suppliers in cases of rejection or damages.
• •Support field teams and installers with timely material availability and issue resolution.

Compliance & Process Excellence

• •Ensure all documentation (GRNs, stock registers, dispatch records) is accurate, audit-ready, and updated in ERP/SAP systems.
• •Lead monthly internal audits for stock, scrap, and system entries to ensure zero discrepancies.
• •Ensure compliance with government norms and company SOPs for project-specific inventory and dispatch.
• •Manage inter-branch transfers and oversee material movement across locations.

Audit & Stock Control

• •Store materials in covered, secure, and auditable facilities.
• •Maintain separate storage and tagging for sales return items with customer receipts.

Skills and Qualification:

• •Graduate in Engineering/Commerce; MBA in Operations/Supply Chain preferred.
• •12–18 years in material management, dispatch, and logistics, preferably in solar/renewable/EPC industries.
• •SAP/ERP (MM/WM), GST compliance, e-way bills, logistics coordination.
• •Inventory planning, dispatch management, digital tracking, compliance, and audit readiness.
• •Strong team management, process discipline, and vendor/stakeholder handling skills.