Executive Search Operations Analyst

Flagship Pioneering is a scientific innovation engine that invents and builds companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps in human health, sustainability, and beyond.

What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our team of scientists, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and create breakthroughs for the benefit of people and planet.

Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture.

Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been named four times to Fast Company’s annual list of the World’s Most Innovative Companies.

Position Summary

We are seeking an Executive Search Operations Analyst to join Flagship Pioneering’s Talent Acquisition team. In this hands-on role, you will support executive search execution across Flagship and its portfolio companies, with a strong focus on back-end AI-focused operations, such as template creation for reporting and content support. The ideal candidate is highly proactive, organized, detail-oriented, and comfortable using AI-enabled tools to build and refine recruiting materials, streamline documentation and enable workflows to move with precision and urgency.

Key Responsibilities

Recruiting operations & coordination

Support day-to-day search execution by creating, maintaining and updating materials and internal documentation using AI-forward tools and workflows

Create and refine templates for job descriptions, status updates, candidate reports, debrief materials, and other executive search documents to ensure consistency across recruitment-related projects

Partner with recruiters to keep workstreams organized and efficient, action items clear, and deadlines on track

Maintain accurate, up-to-date records and candidate data to support consistent project management and execution across active searches

Ensure accurate and timely entry of candidate data, search activity, and status updates in Greenhouse ATS to maintain data integrity for current and future recruitment and pipelining efforts

AI-Enabled Execution

Use AI-enabled tools to improve speed, quality, and consistency of routine search operations, template development, reporting, and written communication

Apply new tools and techniques to strengthen workflow organization, summarization, and documentation

Stay current on internal Flagship priorities and business needs that affect executive search and talent acquisition workflows

Reporting, Data, and Workflow Support

Leverage AI-enabled tools and templates to build and maintain dashboards, trackers, and recurring reporting that provide actionable insights into executive search activity, candidate pipelines, and search progress. Prepare client-ready candidate summaries, search updates, and other documentation to support assessment and decision-making

Identify opportunities to reduce manual work and improve process efficiency through better use of systems, templates, and automation

Internal Stakeholder Support

Proactively communicate and provide professional support to internal stakeholders throughout the executive search life cycle

Support a high-touch internal experience by ensuring accurate information, timely follow-up, and smooth workflow execution.

Maintain confidentiality and discretion at all times

Required Qualifications

2+ years of experience in recruiting coordination, executive search support, talent operations, or a related administrative role

Bachelor’s degree required

Comfortable using AI-enabled tools to update trackers, maintain documentation, and support operational workflows

Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint

Experience with Greenhouse or a similar applicant tracking system

Excellent organizational skills and meticulous attention to detail

Exceptional written and verbal communication skills

Ability to manage multiple priorities in a fast-paced, highly collaborative environment

High degree of integrity, discretion, and trustworthiness

Fluency in using data, dashboards, and reporting to track activity and surface insights

Preferred Qualifications

Experience supporting executive search or senior-level recruiting in a matrixed organization

Track record in project management including building reports or dashboards to track search activity and candidate movement

Demonstrated ability to use AI tools to improve operational workflows and communication

Strong judgment, resourcefulness, and a proactive approach to solving problems

Ability to build credibility and engage effectively with a diverse range of stakeholders and audiences, including senior executives

Equal Opportunity Employer

Flagship Pioneering is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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The salary range for this role is $76,000 - $104,000. Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience. Flagship Pioneering currently offers healthcare coverage, annual incentive program, retirement benefits and a broad range of other benefits. Compensation and benefits information is based on Flagship Pioneering's good faith estimate as of the date of publication and may be modified in the future.

Privacy Notice for Applicants: When you apply for a role at Flagship Pioneering or one of its portfolio companies, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact [email protected].