FBS Coordinator II

Job Title

FBS Coordinator II

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

• A Glimpse of the Job
• The Finance & Business Services Coordinator II, under minimal supervision, is responsible for processing non-standard, general accounting/business tasks in Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. This position is in Mitchell Institute for Fundamental Physics and Astronomy.

• Essential Duties
• Business/Customer Support

Serves as primary contact for one or more departments

Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions

Responsible for communicating policies and procedures to assigned unit/department(s)

Research policies, practices, and atypical transactions and makes recommendations as needed

May coordinate a specialized or complex task for one or more units

May review financial transactions for compliance

May be subject matter expert for certain types of financial transactions for the university

May provide customer service

Reporting/Documentation

Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity

Enters and reviews non-routine travel expense reports

Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors

Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

Assigns commodity or account codes to requisitions and invoices as directed

Meets established processing goals as directed

May prepare and update non-standard reports and assist with complex reports

May assist with account verification or reconciliation and research discrepancies

May assist with gathering transaction data/information

May enter payment and enclosure distribution

May review financial transactions for compliance

Training/Support

May support and shadow strategic partners

May draft and update internal job aides

May supervise student workers

Department Specific

Assists seminar speaker's greetings and workshop's arrangements

Assists in scheduling work orders for building issues

Assists the administration coordinator with answering questions

Handles all logistics-related

What You Need to Know

Salary : $52,000-$55,000

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

High School diploma or equivalent combination of education and experience

Six years of related experience

Preferred Qualifications

Bachelor's degree

TAMU systems experience (FAMIS, AggieBuy, Canopy, Emburse and IPayments)

Knowledge, Skills, and Abilities

Ability to multitask and work cooperatively with others

Other Requirements and Factors

This position is security sensitive

This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.