Grant Monitoring and Evaluation Officer

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

World Vision is actively seeking a qualified M&E Officer to join the Kenya Big Dream (KBD) Phase III to be based in Migori County. In this role, the incumbent will oversee the day-to-day coordination of Monitoring, Evaluation, Accountability, and Learning (MEAL) processes for the KBD program in Migori County. Reporting directly to the KBD Phase III Project Manager and receiving technical guidance from the DMEAL Coordinator KBD, the incumbent will play a pivotal role in ensuring the collection and management of high-quality data, coordinating program assessments, facilitating program reporting, conducting routine monitoring activities, documenting impactful stories of change, facilitating learning and reflection sessions, and maintaining accountability to target populations.

Please Note: World Vision is a Christian humanitarian organization with a mission centred on following Jesus Christ in service to the world´s most vulnerable children. Therefore, in all locations to the fullest extent legally permissible, the successful applicant will affirm our core documents, observe conduct compatible with Christian principles, serve at a high level of professional ethics, and strive to act in accordance with cultural sensitivities. Furthermore, regular attendance with team and office devotions, chapel, and prayer gatherings are expected in line with policies in the World Vision host location and its departments.

Job Responsibilities:

Technical support in Program Planning.

• •Participate in the designing and implementation of a monitoring framework to track delivery against program objectives.
• •Together with the Program team and partners, organize and facilitate Strategic/multi-year Plans/designs and budgets for the overall program.
• •Support review and update log frames, M&E Plans, pprogram indicators and periodic targets and detailed implementation plan.
• •Support the development of clear and implementable work break down structure for respective MEL activities as needed.
• •Support the finance team to ensure realistic scheduling of MEL activities and budgets.
• •Identify and document the program geographical coverage and produce a RS/GIS activity /Program map.
• •Participating in the designing/preparation of tools and guidelines for data collection, analysis and reporting, with a focus on establishing output and outcome tracking, systemically checking data for quality, accuracy, and consistency, and providing feedback as necessary.
• •Provide support and participate in Kenya Big Dream related program design (assessments, research) and in the production of well-designed proposal that are LEAP aligned and reflective of community needs, contexts and donor/SO expectations.

Technical Support in Program implementation and Quality Assurance.

• •Participate and coordinate the successful roll out and implementation of all MEAL related initiatives in the program sites of Baringo, West Pokot and Samburu Counties Migori county will also be added at a later time.
• •Disseminate clear business processes for respective MEAL components to ensure consistent application and adherence to standards.
• •Develop and support implementation of programs in the MEAL annual calendars.
• •Participate in undertaking orientations for assessment consultants and conduct MEL-related capacity building for project staff.
• •Ensure that respective staff and WVK implementing partners are provided with requisite MEAL technical support to perform.
• •Coordinate effective implementation of MEL activities in collaboration with key partners within the County.
• •Support and facilitate timely review and sharing of all program documents; plans/designs and reports.

Monitoring, Reporting and Accountability.

• •Support in the establishing and operationalization of a digital data collection and beneficiary tracking system and database.
• •Coordinate routine monitoring for Kenya Big Dream Phase III and its implementing partners.
• •Coordinate, participate and report on technical field monitoring visits.
• •Ensure mechanisms for collating, & analysing data, synthesizing information, updating the monitoring matrix and other monitoring systems are in place.
• •Ensure timely dissemination of monitoring data to key stakeholders for management decision making.
• •Ensure the appropriate use of information management systems in compliance with WV Kenya, GOK, and donor and in line with partnership agreements.
• •Coordinate the compilation and submission of program management reports as per WV standards and donor requirements.
• •Support establishment of accountability mechanisms for the program to enhance information sharing, complaints management and timely feedback flow.
• •Timely and quality review and submission of all mandatory monitoring reports.
• •Always ensure to store collected data securely as per policies relating to data protection for the program.
• •Ensure Program alignment to the national, donor and support office evaluation protocols.
• •Prepare for and answer detailed data-related questions in calls/presentations with support office staff and project donors.
• •Lead KBD project compliance with all support office data entry requirements including learning appropriate MIS systems and building capacity of project staff for necessary data collection and entry.
• •Ensure effective community complaints response mechanisms in collaboration with communities are developed and functional.

Research, Learning and Knowledge Management.

• •Support periodic reviews/evaluations of the program interventions using appropriate methodologies to determine achievements.
• •Support program knowledge management mechanisms including documentation and sharing of innovative/promising/best practices or lessons learned and impacts.
• •Support the ongoing and collaborative learning partnership with the University of Nairobi and other partners based on key data from the performance management system.
• •Support in developing ToRs, solicitation, selection, and execution of in-country assessment contractors including baseline, midline, and endline, and other research as identified.
• •Support in the coordination of the learning agenda in collaboration with support office.
• •Support in conducting of M&E, research, and planning related to social norms, barrier analysis, and sensitive topics.
• •Prepare for and speak to data related questions in regular project calls with support office.

Networking and Collaboration.

• •Network and collaborate with relevant partners, and represent World Vision in Technical Working Group Meetings relating to KBD program.
• •Comply with and promote WV policies such as Child and Adult Safeguarding policy, Whistle blower policy and anti – fraud policy (preventing and reporting any incidences of Fraud).
• •Build capacity of project MEL staff in each region pertaining to: program planning, monitoring, reporting, research, and quality assurance.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

• •Practical experience in M&E system coordination/ implementation in a large international non-governmental organization or other international relief/development body.
• •Experience in working on donor funded programs and another multilateral donor funded project.
• •Demonstrate understanding of latest developments, research and trends in the relevant aspects of the field of child protection.
• •At least 2-3 years’ experience in program design, implementation, monitoring and evaluation and reporting.
• •Excellent communication, Networking skills Ability to work effe