HD Assistant

NATURE AND SCOPE OF JOB

The Human Development Assistant provides clerical/administrative support to all Human Resources/Development functions. He/she serves as the primary contact for the front office, delivering excellent customer service.

SHIFT DETAILS

Monday to Friday

9am-6pm

DESCRIPTION OF DUTIES

Prepare, process, and review a variety of documents, including but not limited to:

Contracts and project agreements

Job description

Confidentiality agreements

Job letters

Confirmation letters

Probation extension letters

Department transfer letters

Promotion letters

Demotion documents

End of contract and job abandonment notices

Create and maintain employee files.

Type a variety of documents in drafts and final form.

Proofread materials for correct grammar, spelling, and punctuation.

Answer routine questions and distribute and explain forms such as medical claim forms.

Effectively assist the public and employees; answer calls and determine how calls should be routed; direct public and employees to appropriate offices

Schedule and organize meetings, sort and distribute mail, and maintain employee and departmental files.

Maintain office inventory and requisition list.

Perform any other task or function as assigned.

MINIMUM QUALIFICATION REQUIREMENTS:

5 CSEC Subjects

1 year of experience in a related field.

Administrative Assistant experience would be an asset.

Customer service experience would be a plus.