HR Administrative Assistant/Records Clerk (Full Time)

Ab out Quality Temp Staffing

Quality Temp Staffing is a family-owned, small business. We are proudly Latino and veteran-owned, built on the belief that “we work to live, not live to work.” For over 35 years, we’ve proudly served Los Angeles County, committed to our communities—helping our employees and their families by providing individuals with opportunities to grow, thrive, and build meaningful careers in the medical field. Through personalized support and a deep understanding of the unique needs of both our clients and staff, we continue to connect top talent with the facilities that need them most.

“Quality Jobs. Quality People.”

General Job Information

Department: Human Resources

Scheduled Hours: 0800-1630

Working Days: M-F

Location: Granada Hills, CA

Salary Range: $21

Status: Full-Time

We are looking for a reliable and detail-oriented HR Administrative Assistant / Records Clerk who enjoys keeping information organized, maintaining accurate records, and supporting a busy healthcare staffing office.

This is a hands-on administrative role for someone who is organized, dependable, comfortable working with confidential information, and able to manage multiple tasks while maintaining accuracy. The ideal candidate takes pride in keeping records up to date and helping the HR team stay organized and on track.

What You'll Do

Maintain accurate and organized electronic and physical employee, candidate, and HR records.

Assist with onboarding and pre-employment documentation, ensuring required documents are complete and up to date.

Review employee files for missing, incomplete, or expired documentation and follow up as needed.

Enter, update, and maintain employee information in HR systems and databases.

Assist with processing employee paperwork, forms, certifications, licenses, and other required documentation.

Track employee credentials, certifications, expiration dates, and other compliance-related requirements.

Assist with timesheet grading during payroll applying CA time and labor laws.

Prepare and organize documents for employee files, facility requirements, audits, and internal records.

Assist with sourcing, prescreening, and scheduling potential candidates.

Communicate with employees regarding missing paperwork, documentation, deadlines, and HR requirements.

Communicate with healthcare facilities regarding employee documentation, onboarding requirements, and administrative needs.

Answer phones, respond to emails, and assist employees, candidates, and clients with general questions.

Assist with scheduling interviews, orientations, onboarding appointments, and other HR-related activities.

Maintain confidentiality when handling employee, candidate, facility, and company information.

Assist with general office administration, filing, scanning, copying, data entry, and organization.

Attend job fairs, school presentations, and other events with recruiters.

Participate in social media recruiting and assist in creating content for company social media platforms.

Support the HR team and other departments with special projects and administrative tasks as needed.

Help identify opportunities to improve organization, recordkeeping, and administrative processes.

The ideal candidate is:

Detail-oriented – You notice small discrepancies and take pride in keeping records accurate and complete.

Organized – You can manage files, deadlines, documentation, and multiple priorities without losing track of details.

Reliable – You follow through on assignments and can be counted on to complete tasks accurately and on time.

Confidential and discreet – You understand the importance of protecting sensitive employee and company information.

A strong communicator – You are comfortable communicating professionally with employees, candidates, healthcare facilities, and coworkers.

A critical thinker – You can identify missing information, recognize problems, and take appropriate steps to resolve them.

Adaptable – You can learn new systems, processes, and facility requirements and adjust as needed.

Self-motivated – You can work independently, prioritize your workload, and take initiative without needing constant direction.

Team-oriented – You are willing to help your coworkers and contribute wherever needed, regardless of department.

Professional – You represent QTS with professionalism, respect, and a positive attitude in all interactions.

Qualifications:

Previous administrative, HR, records management, healthcare, staffing, or related office experience.

Excellent attention to detail and organizational skills.

Strong communication and follow-up skills.

Ability to maintain confidentiality and handle sensitive information professionally.

Strong computer skills and comfort using email, spreadsheets, databases, and HR systems.

Ability to manage multiple priorities and meet deadlines.

Strong data entry and recordkeeping skills.

Ability to work independently and as part of a small team.

Reliable source of transportation for occasional events or off-site activities.

Preferred:

Previous HR or healthcare staffing experience.

Experience maintaining employee or personnel files.

Experience with HRIS or employee management systems.

Experience with onboarding and pre-employment processes.

Experience tracking licenses, certifications, or compliance documentation.

Experience with BambooHR or similar HR software.

Bilingual (Spanish).

Why Join Quality Temp Staffing?

At QTS, we believe great work starts with a great workplace. We value work-life harmony, professionalism, integrity, and teamwork—while giving our employees opportunities to grow and make a meaningful impact in healthcare.

What We Offer:

Health Benefits – Medical, dental, vision, life, and supplemental coverage

401(k) – Employer match of up to 3%

Work-Life Balance – Flexible scheduling and employee discounts

Growth & Opportunity – A chance to learn, contribute, and grow with a close-knit team

Meaningful Work – Help connect healthcare professionals with opportunities that ultimately support quality patient care

Our Core Values: Work-Life Harmony • Professionalism • Integrity & Trust • Opportunity • Excellence in Patient Care

Quality Temp Staffing is an Equal Opportunity Employer and values diversity in the workplace. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.

At this time, Quality Temp Staffing does not offer employment-based visa sponsorship. We are only accepting applications from individuals who are U.S. citizens, lawful permanent residents (green card holders), or those who currently hold a valid and active U.S. work visa that permits employment without the need for employer sponsorship. All applicants must be authorized to work in the United States without the need for current or future sponsorship.

Quality Temp Staffing is committed to complying with the Americans with Disabilities Act (ADA). If you require reasonable accommodations during any part of the application or hiring process due to a disability, please contact our Human Resources department at [email protected] to request assistance. We are happy to work with you to ensure accessibility throughout the hiring process.

All employment offers are contingent upon the successful completion of a background check and, if applicable, a drug screening, in accordance with applicable laws. Due to the sensitive nature of the work, confidentiality and adherence to HIPAA and other privacy standards are required.

Employment with Quality Temp Staffing is at-will. This means that either the employee or the employer may terminate the employment relationship at any time, with or without notice or cause, as permitted by law.

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