HSE Document Specialist

Job Type:

Regular

Plains is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil. We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key oil producing basins and transportation corridors and at major market hubs in the United States and Canada. The company is headquartered in Houston, Texas.

We’re on the lookout for passionate self‑starters who thrive in fast‑moving, collaborative, and innovative environments.

Key Responsibilities

Health & Safety Documentation Support

Review, organize, and update corporate Health & Safety policies, procedures, standards, and guidance documents.

Assist with consolidating duplicate or outdated documents to ensure consistency across the organization.

Ensure HSE documents comply with company standards, formatting requirements, and document control processes.

Support the development and maintenance of policy libraries, templates, and records management systems.

Coordinate document reviews with district and operational personnel.

Safety Data Sheet (SDS) Management

Lead SDS cleanup initiatives across assigned districts.

Review SDS inventory databases for completeness, accuracy, and regulatory compliance.

Identify missing, duplicate, obsolete, or expired SDS records and coordinate updates.

Work with vendors, district personnel, and procurement teams to obtain current SDS documentation.

Assist with standardizing chemical inventories and SDS storage practices across locations.

Support Hazard Communication (HazCom) compliance efforts.

Compliance & Administrative Support

Assist with maintaining HSE compliance records and documentation.

Support periodic audits and assessments related to safety programs and chemical management.

Develop reports, spreadsheets, and dashboards to monitor document and SDS cleanup activities.

Assist with special projects and continuous improvement initiatives as assigned.

Required Qualifications

Bachelor’s degree in Occupational Safety, Environmental Health, Industrial Hygiene, Safety Management, or related field; or equivalent combination of education and experience.

Associate Safety Professional (ASP) certification preferred or actively pursuing certification.

Strong organizational skills and attention to detail.

Proficient in Microsoft Office Suite, particularly Excel, Word, and SharePoint.

Strong written and verbal communication skills.

Ability to manage multiple projects and priorities simultaneously.

Ability to work independently while collaborating with cross-functional teams.

Cleared criminal history (background) and satisfactory reference checks.

Compliance with the Company’s drug and alcohol policy including pre-employment D&A testing.

This position is not eligible for employment-based visa sponsorship. Applicants must be authorized to work in the U.S. for the duration of their employment.

Preferred Qualifications

Certified Safety Professional (CSP) certification or CSP candidate status.

Internship or prior experience in safety, environmental, compliance, or document management roles.

Familiarity with OSHA regulations and Hazard Communication (HazCom) requirements.

Experience managing Safety Data Sheets (SDS) or chemical inventories.

Experience with document control systems, learning management systems, or compliance databases.

Key Competencies

Attention to Detail

Project Coordination

Document Management

Data Analysis and Reporting

Continuous Improvement Mindset

Collaboration and Relationship Building

Regulatory Compliance Awareness

Problem Solving

#Plains

At Plains, our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe, healthy and happy. We work hard to deliver the best results to our stakeholders, and we also respect our employees' need for personal and family time, which is reflected in our benefits program .

We are proud to be an Equal Opportunity Employer . We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, veteran status, genetic information, disability, or any other characteristic protected by federal, state, or local law. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting WebCareers@Plains.com .

Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains’ compensation structure. We thank all candidates for their interest; however, only those selected for an interview will be contacted.

By submitting your resume, you consent to the collection, use and necessary disclosure of the personal information provided during the application and selection process. Learn more .