Indigenous Student Union (ISU) Coordinator

Title: Indigenous Student Union (ISU) Coordinator

• Reports to: Vice-President, Indigenous Affairs
• Department: Indigenous Student Union
• Employment Type: Full-Time, Fixed-Term

Duration/Term Length: 12-month contract

Compensation: $52,000- $55,000/Year

Work Hours: Hours of work are 35 hours per week, with some evening and weekend work required to support Indigenous Student Union meetings, programming, events, community engagement, and other activities.

Location: Toronto, ON (Hybrid)

Summary

Under the direction of the Vice President, Indigenous Affairs, the Indigenous Student Union (ISU) Coordinator is responsible for supporting the administration, day-to-day operations, programming, engagement, and organizational activities of the CCSAI Indigenous Student Union. The coordinator serves as the primary full-time administrative resource to the Indigenous Student Union and works closely with the Vice President, Indigenous Affairs, Indigenous student leaders, CCSAI staff, Centennial College departments, and community partners to support the Union in achieving its mandate.

The position plays an important role in strengthening Indigenous student engagement, supporting culturally relevant programming, maintaining effective administrative systems, and creating opportunities for Indigenous students to build community, celebrate culture, access resources, and participate meaningfully in student life and governance. As a staff position, the coordinator supports the work and decisions of the Indigenous Student Union and its elected student leadership but does not replace or exercise the governance, representative, or advocacy authority vested in elected student leaders.

The coordinator shall conduct their responsibilities in a manner that respects Indigenous cultures, traditions, ways of knowing and being, while ensuring compliance with CCSAI bylaws, policies, procedures, strategic priorities, and applicable legislation.

Duties and Responsibilities

Indigenous Student Union Administration

Provide administrative and operational support to the Vice President, Indigenous Affairs in carrying out the mandate and annual priorities of the ISU.

Maintain accurate and organized ISU records, files, correspondence, administrative documents, and institutional knowledge.

Coordinate calendars, meetings, appointments, activities, deadlines, and other administrative requirements of the ISU.

Assist with the preparation of meeting agendas, supporting documents, minutes, reports, presentations, and other materials as required.

Track decisions, commitments, action items, projects, and deliverables arising from ISU meetings and activities.

Develop and maintain administrative systems, procedures, templates, and resources that support continuity and effective operations.

Assist with annual transition and onboarding processes for incoming Indigenous student leaders.

Support the development and implementation of the ISU's annual work plan and priorities.

Prepare regular operational updates and reports for the Vice President, Indigenous Affairs.

I ndigenous Student Engagement & Community Development

Develop and maintain meaningful relationships with Indigenous students across Centennial College campuses.

Support initiatives that encourage Indigenous students to participate in the Indigenous Student Union, CCSAI governance, committees, programming, and student life.

Coordinate outreach and engagement activities to identify the priorities, concerns, experiences, and needs of Indigenous students.

Serve as an accessible first point of contact for students seeking information about the Indigenous Student Union and connect students with appropriate CCSAI, College, or community resources where required.

Programming, Events & Cultural Initiatives

Coordinate the planning and delivery of Indigenous Student Union programs, events, campaigns, workshops, cultural activities, and community-building initiatives.

Work collaboratively with CCSAI departments and College partners to coordinate event logistics, space bookings, purchasing, communications, accessibility requirements, and other operational needs.

Assist with the coordination of Elders, Knowledge Keepers, Indigenous community members, speakers, facilitators, and external partners participating in ISU activities.

Ensure that Indigenous cultural activities and protocols are approached respectfully and, where appropriate, with guidance from Elders, Knowledge Keepers, or other appropriate Indigenous community resources.

Collect attendance records and student feedback for ISU programs and activities, and share this information with the Vice President, Indigenous Affairs, to support program planning.

Indigenous Student Union Space

Support the effective day-to-day administration and operation of the designated Indigenous Student Union space; maintain the ISU space as a welcoming, respectful, accessible, and culturally safe environment for Indigenous students.

Coordinate resources, supplies, equipment, programming materials, and other operational requirements associated with the space.

Identify operational, maintenance, accessibility, safety, or resource needs and report them to the Vice President, Indigenous Affairs and appropriate CCSAI department.

F inancial & Resource Administration

Track ISU expenditures, purchase requests, invoices, receipts, honoraria, and other financial documentation.

Ensure purchases and expenditures comply with approved budgets and CCSAI financial policies and procedures.

Coordinate purchase orders, procurement requests, vendor documentation, and reimbursement processes in collaboration with the appropriate CCSAI departments.

Prepare budget updates and financial information for the Vice President, Indigenous Affairs as required.

The Coordinator shall not independently commit CCSAI or the Indigenous Student Union to financial or contractual obligations unless specifically authorized in accordance with CCSAI policies and delegated authority.

Communications & Promotion

Work collaboratively with CCSAI's Communications team to promote ISU programs, initiatives, events, services, and engagement opportunities.

Coordinate with CCSAI’s Communications and Marketing department by providing content and information for ISU newsletters, webpages, social media, promotional materials, and student outreach.

Maintain appropriate communication channels with Indigenous students and ISU stakeholders.

Support storytelling and awareness initiatives that celebrate Indigenous student leadership, culture, achievement, and community.

Advocacy & Student Leadership Support

Support the Vice President, Indigenous Affairs by collecting student feedback, compiling requested information, and assisting with the preparation of briefing notes, reports, presentations, and consultation materials on Indigenous student issues.

Support Indigenous student representatives participating in CCSAI committees, consultations, working groups, and other governance activities.

Maintain the distinction between staff administration and elected student advocacy; the Coordinator shall not independently establish political or advocacy positions on behalf of the Indigenous Student Union or CCSAI.

Partnerships & Relationship Building

Build and maintain positive working relationships with relevant Centennial College departments, Indigenous services, CCSAI departments, student leaders, and community partners.

Coordinate meetings and collaborative initiatives with internal and external stakeholders as directed by the Vice President, Indigenous Affairs.

Policy, Governance & Compliance

Be conversant with and adhere to CCSAI bylaws, policies, procedures, directives, and applicable College requirements.

Support the Vice President, Indigenous Affairs, in implementing the provisions of CCSAI Bylaw No. 2 respecting the administration and affairs of the Indigenous Student