Manager - Facilities

WE TAKE YOU ABOVE BEYOND

Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.

Job Responsibilities

Pre-Construction:

During this phase the selected Manager to perform, prepare and maintain the following at a minimum as directed by the Company:

Quantity surveying

Concept, Schematic Design, Design Development and Construction Document estimates

Cost plan which reflects the needs raised by the Company and any changes proposed by the Company during the design stage

Project Programme which reflects the needs raised by the Company and any changes proposed by the Company to the Project Programme

RFP preparation

Constructability reviews/value engineering

RFQ review / negotiation

Cost reporting against budgets

Coordinate design meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.

Coordinate inter-department coordination meetings (Facilities, Operations, etc.) prepare agendas, conduct meetings, issue meeting minutes, etc.

Evaluate local market conditions with respect to labour, material and equipment

Cost control report

Contract administration

BQ for tendering

Project delivery methods

Constructability reviews /value engineering

Building Permit submission and tracking

Regulatory Agency tracking

Coordinate design meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.

Bidding

During this phase the selected PM to perform, prepare and maintain the following at a minimum as directed by the Company:

Prepare / Review qualification of bidders and bid lists

Maintain contractor interest and prepare contract strategies

(Coordinate pre-bid meetings; prepare agendas, conduct meeting, issue meeting minutes, etc.

Prepare / Review Pre-Bid RFQ’s

Coordinate, prepare and distribute bidding addenda and construction documents (including pre-bid RFI’s and meeting minutes)

Distribute and track addendums

Conduct bid Opening, spreading bid numbers, analysing of bids

Coordinate post-bid meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.

Prepare bid award recommendations

Compare bids against estimates

Prepare / Review vendor set up log for the purpose of fulfilling the requirements of the accounting department

Prepare / Review vendor background check log for the purpose of fulfilling the requirements of the Investigations department

Prepare and maintain Contract tracking logs

Coordinate substitution requests

Prepare contract award recommendations

Prepare / Review cost control report

Assist with preparing contracts

Conduct value engineering review if necessary

Conduct tender review and analysis

Construction Administration:

During this phase the selected PM to perform, prepare and maintain the following at a minimum as directed by the Company:

Contract documentation

Cost tracking

Variation registers

Preparing payment certificate and payment response

Anticipated cost reports

Change order review/ negotiation/ recommendation/ execution

Document control and distribution including file maintenance

General contractor schedule tracking and review

Company procurement schedule

Maintain field diaries and complete daily/ weekly reports

Contract Claims Report

Quality Assurance/ Contract Compliance

Track and coordinate Company furnished items

Prepare monthly status reports

Inspection and regulatory agency tracking

Cost control reports

Coordinate testing requirements and scheduling of material testing

Verify contractor as-builds are current prior to review of pay applications

Coordinate and attend any Contractor kick-off meetings; prepare agendas; conduct meetings, issue meeting minutes, etc.

Review Contractor safety plan and Risk Assessments

Document existing conditions prior to construction

Punch list/ Defects Management

Pre-construction and partnering meetings; prepare agendas; conduct meetings, issue meeting minutes, etc.

Procurement coordination meetings; prepare agendas; conduct meetings, issue meeting minutes, etc.

Coordinate Company/ Contractor Meetings; prepare agendas, conduct meetings, issue meeting minutes, etc.

Request Contractor material estimates and coordinate those estimates with Procurement

• Project Closeout:
• During this phase the selected PM to manage the closeout process as required by the relevant contract documents. The closeout process may include (but not limited to) the following tasks:

Preparation of final accounts

Ensuring as-built documents are complete

Ensuring that items on the punch list are completed before Project Closeout.

Ensuring that building permits are obtained and Certificate of Occupancy is received before Project Closeout.

Ensuring that all relevant regulatory agencies have approved the construction

Ensuring that Company training has taken place

Ensuring that O&M manuals are complete and turned over to the appropriate departments

Ensuring that all testing and commissioning are complete

Ensuring that all required tools, keys, attic stock, spare parts, etc. have been documented and turned over to the appropriate department

Ensuring that statutory approvals are obtained for items such as elevators, escalators, chillers, boilers, etc.

Ensuring that the Certificate of Substantial Completion is issued and documented

Ensuring that all warranty forms have been submitted.

Generating a post mortem report for executive management.

Vendor Management:

Conduct Vendor Induction Training on an ad-hoc basis whenever new vendor on board.

Arrange the annual Vendor Induction Training for all vendors involved with Facilities.

Document Controller / Aconex:

Aconex organization admin – manage the user account list for entire MBS; new requests, expired accounts and past employees.

Perform bi-annual Aconex housekeeping.

Manage queries from non-MBS persons i.e. vendors, regarding their accounts and document submissions.

Check if the document and drawing submissions from vendors for completed projects are done based on MBS standards.

Job Requirements

Education & Certification

Diploma or Degree in Project Management, Engineering, Construction, Architectural, Hospitality or related field is preferred

Experience

At least 5 years’ experience in similar capabilities

Other Prerequisites

Strong proficient in Microsoft Excel and PowerPoint.

Knowledge of accounting/financials applications/Web applications

Have a good command of English

Strong communication, interpersonal and supervisory skills.

Be able to work under pressure

Get along with fellow Team Members and work as a team

Be willing to work any day of the week and any shift

Meet the attendance guidelines of the job and adhere to departmental and company policies

Have a well groomed, professional appearance

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.