Office Manager

Part-Time Office & HR Administrative Assistant (Bilingual)

• Schedule: Monday–Friday, 7:00 AM–12:00 PM (25 hours/week)
• Location: On-site in Nashville, TN

Gardens of Babylon Landscapes is seeking a proactive, organized, bilingual Office & HR Administrative Assistant to support our day-to-day HR, office, and facilities operations.

This is a hands-on role for someone who enjoys keeping things organized, solving everyday problems, and making sure details don't fall through the cracks. You'll work closely with our HR team and other departments across the company, balancing recurring administrative responsibilities with projects and one-off needs.

What You'll Do

HR & Employee Support

Assist with employee onboarding and offboarding, including workspace setup, equipment coordination, orientation, and welcome materials

Maintain employee files and records

Assist with employee communications and provide English/Spanish translation support as needed

Help coordinate employee events and staff celebrations

H-2B Employee Coordination

Coordinate travel, housing, utilities, renters insurance, and other logistical needs for seasonal H-2B employees

Help prepare housing for employee arrivals and departures

Coordinate cleaning, maintenance, furnishing, and other housing needs

Track issues with landlords and property managers through resolution

Office & Facilities Administration

Welcome and assist visitors at our Landscape Headquarters

Help coordinate facility and vendor services such as HVAC, plumbing, electrical, cleaning, waste, utilities, and shared equipment

Keep common areas organized, clean, and well-stocked

Manage office, safety, medical, and facility supplies

Monitor incoming mail and packages and coordinate outgoing shipments

Provide administrative support to other departments as needed

Projects & Operational Support

Track assigned projects and one-off issues through completion

Provide backup administrative support for operational needs such as phone systems, COI requests, trade shows, basic technology setup, vehicle systems, and other company needs

Provide administrative support for insurance claims and related documentation as requested

What We're Looking For

Bilingual in English and Spanish

Highly organized with strong attention to detail

Proactive and dependable—you follow up without needing to be reminded

Comfortable managing multiple responsibilities and shifting priorities

Strong communication and interpersonal skills

Comfortable using computers and learning new systems

Willing to jump in and help solve problems as they arise

Prior administrative, office, HR, or operations experience preferred

About Gardens of Babylon

Gardens of Babylon Landscapes is a Nashville-based landscaping company serving residential and commercial clients throughout Middle Tennessee. Since 2003, we've grown into a diverse team providing landscape design/build, maintenance, and garden center services.

Our core values are Safety, Responsibility, Collaboration, Growth, and Ganas (Passion) . We're looking for someone who brings those values to their work and takes pride in helping both employees and operations run smoothly.