Office Manager (OA) NF-03

Summary

This position is located at MWR, Panzer and Kelley Hotels, Stuttgart, Germany. Incentives and Bonuses Incentives will not be paid.

Duties

• •Incumbent independently initiates, manages and/or coordinates all administrative actions and projects for the office of the manager and all departments in the organization.
• •Independently performs and accomplishes planning, organization, coordination and accomplishment at the managerial level for all office support work required for each of the departments to include Accounting, Food and Beverage and Purchasing.
• •Review all administrative traffic, taking action and/or developing responses or plans of action and presenting options/responses ready for signature by the manager.
• •Responsible for ensuring that administrative procedures governing the preparation, routing, and approval of official forms and/or correspondence are complied with by all department managerial and administrative support staff.

Qualifications

Resumes must be two pages (or less). Resumes should clearly demonstrate the applicant's relevant experience, skills, knowledge and abilities as they pertain to this position. A qualified candidate must possess the following: Progressively responsible clerical and administrative experience indicating the ability to perform the duties as described above. Must possess the ability to communicate clearly both orally and in writing. Must type at least 40 WPM using computers and their related software. Must have good customer service and people skills in order to accomplish assigned tasks. Must have the ability and skill to research and analyze situations in order to solve or resolve problems and complete tasks. In addition to the above qualifications, candidates who possess the following qualifications will be considered "Highly Preferred" or "Best Qualified": 1. Possess one (1) year of advanced proficiency in Microsoft Excel, including experience preparing, reviewing, and interpreting financial reports, analyzing data in Excel and PowerPoint and the ability to create and use formulas and functions (e.g., SUM, IF, VLOOKUP/XLOOKUP, pivot tables, conditional formatting). 2. Possess the ability to prepare clear summaries or reports of budget status (e.g., variances, remaining funds, account receivables) for management review and the ability to coordinate with finance/accounting staff to correct errors and ensure accurate, up-to-date budget information. Applicant meeting the Best Qualifying Criteria/Highly Preferred will be referred to the hiring manager. All other qualified applicants will be referred if requested by the hiring manager. Claimed experience must be verifiable through your resume. Assumptions will not be made.