Operations Assistant I

Description

Be the first smile our patients see — and use your patient care experience in an exciting, fast-paced role!

Women's Imaging Specialists is growing, and we’re looking for an Operations Assistant to join our team. If you thrive in a fast-paced, patient-first environment and want M-F hours with no nights or weekends, this is your spot.

Why you’ll love it here:

Our passion runs PINK - Work for a mission-driven team focused exclusively on women’s health and early cancer detection

Great hours for work/life balance - Monday-Friday, daytime only. No nights, weekends, or holidays

Beautiful outpatient centers - 18 locations across GA & AL, with excellent benefits

Benefits start day 61 : Health, dental, vision, PTO | 401k after 6 months

What you’ll do:

Welcome patients warmly and check them in with care

Verify insurance + ID, help patients with digital/paper intake forms

Answer phones, schedule/reschedule appointments, and confirm upcoming visits

Manage provider schedules and communicate any changes to the clinical team

Become our Infinitt scheduling software expert + use Excel/SharePoint for daily productivity tracking

Scan, file, and keep records organized and HIPAA-compliant

Keep our waiting room calm, clean, and welcoming

Provide basic patient education when needed

What you bring:

Required : 1+ year medical office experience

Proficient in Microsoft Office : Excel, Outlook, Teams, SharePoint, Word

Exceptional attention to detail, time management, and conflict resolution skills

Customer service mindset — on-the-job training or certificate a plus

Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites

High school diploma or equivalent; medical admin certification a plus

Type : Full-time, In-person

Schedule : Monday-Friday, daytime hours

Location : Foley, AL

Ready to help women feel cared for from the moment they walk in? Apply today.

Women's Imaging Specialists is a proud Equal Opportunity Employer. We celebrate diversity and participate in E-Verify. Pre-employment drug screening and background checks required.

Requirements

Required : 1+ year medical office experience

Proficient in Microsoft Office : Excel, Outlook, Teams, SharePoint, Word

Exceptional attention to detail, time management, and conflict resolution skills

Customer service mindset — on-the-job training or certificate a plus

Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites

High school diploma or equivalent; medical admin certification a plus