Part-time Administrative Assistant

Job Summary

The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities

Principle Duties and Responsibilities

• •Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
• •Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
• •Manage inbound communications by answering phone calls, documenting accurate messages, and resolving inquiries
• •Coordinate logistics operations by checking in commercial drivers for lumber and pallet shipments
• •Generate essential shipping documentation, including receiving paperwork, itemized inventory tags, and Bills of Lading (BOL)
• •Scanning and confirming receipts to maintain digital record compliance.
• •Maintained vendor relations through routine correspondence with freight partners like UFP Transportation
• •Administered procurement processes, creating miscellaneous purchase orders (POs) and maintaining optimal office supply inventory
• •Spearheaded employee engagement initiatives by organizing, supplying, and coordinating monthly plant-wide appreciation events
• •Partner with the team to build efficiencies within the team and improve alignment and communication
• •Handle expense and time entry approvals and provide reporting as needed to measure how we are performance.
• •Handle and maintain confidential and sensitive information

Qualifications

• •Minimum high school diploma
• •Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• •Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• •Working knowledge of various office equipment (computer, scanner, etc.)
• •Transportation experience is proffered
• •Bilingual preferred.

The Company is an Equal Opportunity Employer.