Patient Service Representative I

Description

GENERAL SUMMARY

• •Work Location: 9555 76th Street Suite 4106 Pleasant Prairie, WI 53158
• •travel required to Grayslake, IL and Libertyville, IL
• •Starting range: $18.00-25.00
• •Monday-Friday schedule, no nights or weekends!
• •We offer competitive pay as well as PTO, Holiday pay, and a comprehensive benefits package!

Benefits:

• •Health insurance
• •Dental insurance
• •Vision insurance
• •Life Insurance
• •Pet Insurance
• •Health savings account
• •Paid sick time
• •Paid time off
• •Paid holidays
• •Profit sharing
• •Retirement plan

The Patient Service Representative I is responsible for providing customer service and ensuring the patient experience, either by phone or in person, is exemplary. The Patient Service Representative I will coordinate clerical tasks such as answering the phones, greeting patients and visitors, and scheduling appointments in a professional and timely manner. They are responsible for moving the patients through the intake and checkout process including patient registration, scanning and filing medical records, collecting co-payments, deductibles, and any outstanding balances. The Patient Service Representative I must ensure that all procedures, from identifying correct patient files to verifying insurance information, are closely followed to create a seamless patient experience between clerical and clinical staff.

ESSENTIAL JOB FUNCTION/COMPETENCIES

Responsibilities include but are not limited to:

• •Welcomes and greets all patients and visitors, in person or over the phone.
• •Is responsible for keeping the front desk area clean and organized.
• •Registers new patients and updates existing patient demographics by collecting detailed patient information including personal and financial information (ex. co-payments and insurance cards).
• •Collects outstanding patient balances.
• •Obtains referrals and authorizations when required.
• •Scans incoming faxes, consents, reports, and all other patient information into patient chart.
• •Generates batch transmittal reports for each day.
• •Facilitates the patient flow by notifying the provider or other medical staff of the patients’ arrival, being aware of delays, and communicating with patients and clinical staff.
• •Schedules follow up services and office visits for patients.
• •Responds to inquiries by patients, prospective patients, and visitors in a courteous manner.
• •Keeps medical office supplies adequately stocked by anticipating inventory needs, placing orders, and monitoring office equipment.
• •Protects patient confidentiality, making sure protected health information (PHI) is secured by not leaving PHI in plain sight and logging off the computer before leaving it unattended.
• •Ensures proper hand off of responsibilities once their task is completed.
• •Meets established attendance criteria and starts work promptly. Punctual and dependent for assigned/confirmed shifts.
• •Respects and acknowledges the organizations commitment to cultural diversity, which is expressed through behavior, language and actions.
• •Consistently demonstrates good use of time and resources.
• •Ensuring that all medical records are accurate and complete.
• •Performs other position related duties as assigned.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

N/A

KNOWLEDGE | SKILLS | ABILITIES

• •Skill in using computer programs and applications including Microsoft Office. Knowledge in healthcare systems operations and experience in navigating EMRs.
• •Ability to answer multiple incoming telephone calls.
• •Demonstrate excellent organizational skills, multi-tasked abilities, and the ability to perform well in stressful situations.
• •Customer-oriented with ability to remain calm in difficult situations.
• •Ability to work independently and manage multiple deadlines.
• •Ability to comprehend established office routines and policies.
• •Ability to keep financial records and perform mathematical tasks.
• •Knowledge of Medical Terminology.
• •Excellent verbal and written communication skills.
• •Proficient interpersonal relations skills.
• •Basic knowledge of health insurance products (HMO, PPO, HSA, Commercial, Medicare etc.).
• •Ability to navigate online health insurance portals to verify benefits.
• •Regularly adheres and supports compliance and accreditation efforts as assigned including, but not limited to OSHA, HIPAA & CMS guidelines for Parts C & D on General Compliance and Fraud, Waste & Abuse.
• •Complies with HR confidentiality standards.

Requirements

EDUCATION REQUIREMENTS

• •High School Diploma or equivalent required.
• •Some college work preferred.

EXPERIENCE REQUIREMENTS

• •Minimum of 1-3 years’ customer service experience required. Experience in a medical office; specifically, urology, preferred.
• •Basic knowledge and understanding of CPT procedure coding and ICD-10 diagnostic coding preferred.

REQUIRED TRAVEL

N/A

PHYSICAL DEMANDS

Carrying Weight

Frequency

1-25 lbs.

Frequent from 34% to 66%

26-50 lbs.

Occasionally from 2% to 33%

Pushing/Pulling

Frequency

1-25 lbs.

Seldom, up to 2%

100 + lbs.

Seldom, up to 2%

Lifting - Height, Weight

Frequency

Floor to Chest, 1 -25 lbs.

Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs.

Seldom: up to 2%

Floor to Waist, 1-25 lbs.

Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs.

Seldom: up to 2%