Patient Services Administrator

Yonge Street Mission (YSM) is a vibrant, non-profit Christian organization leading a collective movement to end chronic poverty in Toronto.

Since 1896, we’ve worked to transform the lives of people living with poverty, going beyond immediate needs by offering wrap-around support via holistic programs and services, and a pathway which enables vulnerable youth, families in need, adults experiencing poverty and vulnerable communities to move from surviving to thriving.

To make this happen, we are passionate about investing in the people we work with, and look for a diverse range of staff who are key for us to advance our mission: Christians who have a heart for neighbours in need, a desire to transform the lives of our community members, and who believe in treating everyone with dignity and respect.

If you are inspired by our vision and feel a true call to contribute to YSM’s work, we’d love to hear from you.

What We Offer:

As a staff member at YSM, some of the things you can look forward to include a values-based and highly collaborative and engaging work environment with a high value on staff’s mental health and well-being; meaningful, innovative and impactful work, with opportunities to make a difference in the lives of children, families, and the community. Our competitive Total Rewards compensation package also includes Group RRSP matching, annual leave and paid personal days, comprehensive health and dental care coverage, an Employee and Family Assistance Program that includes counselling services by Christian professionals, and numerous other perks.

The Opportunity:

YSM is seeking a Patient Services Administrator who will provide excellent, welcoming, efficient and professional receptionist and client referral support at the Evergreen Health Centre. The incumbent will work full time, for 37.5 hours per week . The successful candidate will further develop skills in building relationships with hard-to-reach populations, crisis intervention and conflict management, empowering and assisting community members towards their goals.

Responsibilities:

Provide a welcoming and warm atmosphere to community members, volunteers, students and staff

Ensure privacy and confidentiality

Manage the flow of the reception area, directing visitors, contractors and deliveries

Manage conflict and ensure safety

Manage and answer calls, emails, faxes, mail and redirect as necessary

Schedule and coordinate clinic appointments with community members, volunteers and staff

Manage wait lists, screening, intake and registration of new patients

Support with volunteer needs including check-in and preparing clinical rooms

Input and update data in several databases including Google sheets, Paradigm, CHR EMR, OSCAR EMR and Salesforce

Ensure accurate data entry and documentation

Process health record requests

Keep informed of and outreach to community resources

Connect community members to internal and external resources

Collaborate with internal and external partners

Maintain infection prevention and control measures

Provide administrative support to the health centre

Process forms, gifts-in-kind donations and courier/mail deliveries

Be an active team member of the wider YSM community

Respond to emergency situations in accordance with YSM policies and procedures; including assessing when to call for assistance

Qualifications:

A minimum of 1-2 years’ experience in reception work or office administration in a medical environment

Medical office administration certification an asset

Experience working with vulnerable and marginalized populations

Experience working in a walk-in urgent care setting

Excellent working knowledge of EMRs, Salesforce, MS Office software, Google Drive etc.

Good telephone voice, tactful, diplomatic and friendly

Strong verbal and written business English communication skills

Strong interpersonal and conflict resolution skills

Prompt, reliable, adaptable, self-motivated, conscientious and innovative

Experience working in a multicultural, multi-faith setting, and those with multiple challenges

Ability to keep composure and prioritize effectively during high-stress periods and situations

Ability to professionally and compassionately handle confidential, sensitive material

Training in crisis prevention intervention, trauma-informed care, and CPR First Aid is an asset

A demonstrated personal commitment to the principles of faith values and mission of YSM

A Police Record Check (Vulnerable Sector) is required

Compensation: YSM offers market competitive rates and will pay a starting salary of $44,156.55 for this role, combined with a comprehensive suite of benefits and perks.

Deadline for Application : Until position is filled

While we appreciate all responses, only candidates under consideration will be contacted.

YSM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Please note that this position is for an existing vacancy, and YSM do not use any form of artificial intelligence (AI) at any stage of the recruitment process. These stages include candidate screening and shortlisting, assessment and selection.

Learn more about YSM at www.ysm.ca

Date Posted: April 17, 2026