Payroll Specialist

Company overview:

TraceLink is the world’s largest Agentic Business Network, enabling life sciences and healthcare companies to build and manage a scalable digital workforce of governed, no-code AI agents that execute and coordinate mission-critical supply chain operations alongside human teams. Powered by the Integrate-Once™ OPUS platform, TraceLink links more than 300,000 network participants, enabling multi-enterprise processes at global scale.

Founded in 2009 with the simple mission of protecting patients, today Tracelink has 5 global offices, over 800 employees and more than 1700 customers in over 60 countries around the world. Our expanding product suite continues to protect patients and now also enhances multi-enterprise collaboration through innovative new applications such as MINT.

Tracelink is recognized as an industry leader by Gartner and IDC, and for having a great company culture by Comparably.

Payroll Specialist II

TraceLink | People Team

Role & Responsibilities

- Process end-to-end payroll for assigned countries within APAC and/or EMEA under the guidance of senior payroll staff, ensuring accuracy and on-time delivery.

- Prepare and validate payroll inputs, including new hires, terminations, compensation changes, and timekeeping data, prior to each pay cycle.

- Respond to routine employee payroll and tax inquiries, escalating complex or ambiguous issues to senior payroll team members.

- Maintain accurate payroll records and supporting documentation to support compliance and audit readiness.

- Assist with payroll reconciliations and variance analysis, flagging discrepancies to senior staff for review.

- Support statutory reporting and filings (e.g., PF, ESI, PT, and TDS in India; equivalent filings in other active countries) by preparing underlying data and documentation.

- Coordinate day-to-day activity with external payroll vendors, tracking open items and flagging service issues to senior staff.

- Partner with HR and Finance to process new hires, terminations, compensation changes, and variable compensation payments accurately and on time.

- Assist with payroll liability reconciliations and support month-end close activities.

- Support internal and external audits by gathering and organizing requested documentation and records.

- Identify and escalate potential compliance risks to senior payroll staff or management.

Qualifications

- 2+ years of payroll processing experience, ideally in a multinational or shared-services environment.

- Working knowledge of payroll compliance requirements for at least one region (APAC or EMEA); exposure to India statutory requirements (PF, ESI, PT, TDS) is a plus.

- Intermediate Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and basic reconciliations.

- Strong attention to detail and organizational skills; comfortable managing recurring deadlines.

- Ability to handle confidential employee data with discretion.

- Clear written and verbal communication; fluency in English required.

- Bachelor's degree or equivalent experience.

- Experience with Workday payroll and HRIS integrations preferred.

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