Personal Assistant

TL;DR: We’re looking for a highly organised and resourceful Personal Assistant. This is a hands-on execution role focused on taking ownership of administrative, logistical, and personal tasks: from calendar and travel coordination to paperwork, appointments, and everyday errands. This is not a strategy or business-partner role: success means handling the details reliably, quickly, and with minimal supervision.

About us

White Circle is an AI Safety company building the safety, reliability, and optimization layer for AI systems. At the core of our platform are policies – simple natural-language rules that define what an AI model should and shouldn’t do. We automatically test, enforce, and continuously improve these policies at scale.

We’ve recently raised our Series A funding round, taking our total funding to $70M. Our investors include top funds, founders, and senior leaders at OpenAI, Anthropic, HuggingFace, Mistral, DeepMind, Datadog, Sentry, and others

We process over one hundred million API calls every month

We fine-tune and train our own LLMs so they run faster and cheaper than any open or proprietary model

We’re a small, highly focused team. If you want to work deeply on hard problems, see your work ship to production quickly, and influence how AI safety is actually built – you’re the one we need.

You will

Coordinate meetings, calendars, and inboxes

Handle travel planning (flights, hotels, logistics)

Research and compare services, products, etc.

Book reservations, appointments, and meetings

Handle operational and administrative tasks quickly and independently

Organise information and summarise options clearly

Help reduce day-to-day operational friction across a wide variety of areas

You’ll fit right in if you

Have fluent English and French (both are mandatory)

Are highly responsive and reliable

Are comfortable with ambiguity and fast-changing priorities

Can make decisions independently without needing detailed instructions

Communicate clearly and concisely

Are highly organised and detail-oriented

Are proactive, resourceful, and naturally “figure things out”

Are comfortable working async and occasionally across unusual hours/time zones

A big plus

Experience supporting founders, executives, creators, or startup teams

Familiarity with AI tools and productivity software

Experience working remotely in fast-moving online environments

Compensation & benefits

Competitive compensation package, including equity

Flexible Time Off

Language lessons to help you improve your English or French

Learning and development support for courses, conferences, and opportunities to grow your skills

All the hardware, subscriptions, tools, and services you need

Process

Intro call (25 min)

Take-home test assignment

Final call with CEO & Head of Design (45 min)

Please submit your application in English.