Program Manager of Alumni Relations

Position Summary:

The Program Manager of Alumni Relations provides critical support to the Director in implementing programs that engage alumni, current students, staff, and community members with Adams State University. Reporting directly to the Director of Alumni Relations, this position plays a key role in supporting the office's mission to establish and grow a culture of involvement where alumni and current students/staff contribute their time, talent, and treasure to Adams State.

The Program Manager's primary responsibility is to support the Director in alumni programming, with an emphasis on assisting with engagement activities and events for all alumni - past and future. This role helps execute programming activities and coordinates alumni engagement programs and communications under the Director's guidance. The Program Manager collaborates with the Director to organize and train volunteer groups, including the student alumni association, alumni board, regional chapters, and other related groups.

Working closely with the Director, the Program Manager of Alumni Relations helps plan, manage, and execute the logistics for an annual calendar of events. This position requires travel in and out of state as well as weekend commitments, including representing the office in the Director's absence when necessary. The Program Manager attends all Alumni and Foundation team events and provides comprehensive support to ensure the Director can effectively lead the department's strategic initiatives.

Specific Job Duties and Responsibilities:

Event Support and Coordination

In coordination with the Director, the Program Manager is responsible for assisting in the planning, coordination, and execution of all alumni events and programs, including homecoming, ASU retiree's events, alumni gatherings, special reunions, Foundation donor and student recognition events, and career development and special interest initiatives

Responsibilities include, but are not limited to, researching and securing venues, determining menus, scheduling rooms, arranging catering, decorations, securing door prizes, and managing related paperwork, in coordination with the Director.

Responsible for making travel arrangements, including state car, rental car, airline, and hotel reservations for department personnel

Takes reservations, provides confirmations for alumni events, creates receipts for payments made, prepares event materials including RSVP lists, information sheets, and name tags

Manages event check-ins, tracks attendance in Raisers Edge, collects alumni contact information and class notes, and takes photos at events

Completes post-event paperwork and follow-up, including documenting attendance and sending thank you notes

Manages the University’s Mascot Program, including overseeing student performers, scheduling, and costume maintenance, in alignment with departmental goals and vision.

Marketing & Communications

Responds to daily correspondence with alumni, internal colleagues, and external stakeholders including fielding inquiries via email, phone calls, and other channels; manages the alumni email address

Develops and distributes correspondence regarding events through direct mail, email, and other channels such as Constant Contact, Raisers Edge, and social media, as assigned by the Director

Oversees social media content development & channel management across platforms

Oversees alumni bulk mailing projects in coordination with the Director and Public Relations colleagues

Collaborates with A-Stater Magazine staff to ensure alumni pages, class notes, and scrapbook items are included, and provides support with proofreading and editing for accuracy

Manages incoming class notes from events, online updates from Google alerts, and other correspondence, tracking all information in Raisers Edge

Maintains an organized inventory & storage system for alumni marketing items, gifts, door prizes, event supplies, and assets (golf cart), including purchasing items and completing associated paperwork

Constituent Management & Administrative Support

Alumni and Foundation Office Welcoming Duties

Helps maintain the 30,000+ Raisers Edge alumni and donor tracking database, including address research, data cleansing projects, uploading new graduate information, updating alumni contact information and issuing alumni Google email addresses

Runs address labels, reports, and data extractions as needed for events or as requested by the Director

Works with the Director to organize and train volunteers, including student alumni ambassadors, alumni board, regional chapters, and related groups

Supervises work study students - including hiring, scheduling, managing timesheets, conducting evaluations, and assigning tasks

Maintains an ASU Procurement card and completes required documentation

Performs additional duties as assigned by the Director to support department initiatives

Qualifications :

Required:

Bachelor's degree from an accredited institution

4-6 years relevant experience in alumni relations, event planning, or fundraising

Proven experience in planning, managing, and executing events and engagement initiatives

Demonstrated ability to work collegially and collaboratively with a wide-range of internal and external constituencies

Strong written and verbal communication skills

Preferred:

Demonstrated strong connection to Adams State University, such as being an ASU graduate, having professional experience with the university, robust institutional knowledge, or having a history of meaningful engagement with the ASU community

Demonstrated leadership and supervisory experience

Experience working with a board of directors or council

Proofreading skills or publication experience

To be considered for this role, candidates must be legally authorized to work in the United States. Please note that Adams State University is unable to provide sponsorship, transfer, or support for employment visas (such as H-1B, TN ect.) for this specific opening.

Location: On-site in Alamosa, CO

Salary and Benefits:

The salary range for this position is $43,100-51,700. In addition to salary, Adams State University offers a competitive benefits program including medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans. For detailed benefits information please visit our Human Resources Benefits Page.

How to Apply:

All interested candidates must submit application materials electronically through Adams State University’s Workday application portal.

No other format of application material will be accepted.

Completed applications include the following:

Cover letter

Resume

Unofficial transcripts (official transcripts will be necessary at the time of appointment)

Three professional references, including phone number and email for each

Application deadline has been extended to 8/27/2026.

Questions about the position may be directed to Megan Maldonado Director of Alumni Relations & Engagement at mmaldonado2@adams.edu

Adams State University is committed to building and expanding the talent of its professional staff and actively seeks qualified applicants who bring unique perspectives, experiences, skills, and attributes that can augment the perspectives of our current faculty and staff and can contribute to serving and preparing our students to engage and thrive in their learning, leadership, and service.

We strive to create a more representative workforce that mirrors the people who study, work, and lead our institution and welcome applications from candidates from all walks of life, especially members of communities who fall within state and federally protected classes such as: women, BIPOC, LGBTQ+ individuals, veterans, and people with disabilities.

We value qualified candidates, with varied language skills, who have a record of successful e