Program Officer - Disaster Management

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

The holder will ensure successful implementation of timely live saving interventions contributing to the improved children wellbeing outcomes and as guided by the donors, the WVK National Office Strategy for FY26-30. The position holder will provide support in resource acquisition within the Disaster Management Team (DMT), Disaster Risk Reduction, Capacity Building and program management of DM Projects ion for Disaster management as well as Advocacy, Networking and Engagement with Strategic & New Partnerships Development within the Disaster Management Directorate.

Please Note: World Vision is a Christian humanitarian organization with a mission centered on following Jesus Christ in service to the world´s most vulnerable children. Therefore, in all locations to the fullest extent legally permissible, the successful applicant will affirm our core documents, observe conduct compatible with Christian principles, serve at a high level of professional ethics, and strive to act in accordance with cultural sensitivities. Furthermore, regular attendance with team and office devotions, chapel, and prayer gatherings are expected in line with policies in the World Vision host location and its departments.

Job Responsibilities:

Programme Design, Management and Reporting

• •Ensure that the project log frames and M&E plans are realistic.
• •Ensure timely review and submission of narrative reports and other periodic reports to rightful stakeholders
• •Participate in monitoring Disaster Management projects progress.
• •Ensure that project goals and objectives are achieved and grant requirements are adhered to.
• •Maintain a good working relationship with national office technical specialists to enhance their contribution to the technical aspects of the projects’ designs.
• •Monitor the country’s humanitarian landscape and ensure emerging risks are analyzed and addressed.
• •Ensure successful roll out and implementation of Disaster Management (DM) grants including timely start of grants projects.
• •Effective follow up on DM project implementation to ensure they are timely and as per design document and donor standards.
• •Technical support rendered in analyzing and utilizing relevant monitoring data by different stakeholders and grant projects teams.
• •Standardize monitoring tools applied by project teams.
• •Lessons learned from different projects shared to enhance local planning and implementation, modifications that might be necessary at the local level suggested based on evidence and lessons learned.
• •Implementation and expenditure levels regularly reviewed & tracked and work plans and budgets managed with the finance team.
• •Timely follow up on implementation of project audit recommendations.
• •Effective cross-functional linkages established among Disaster Management projects.
• •Timely recruitment of Project staff supported and new staff properly oriented on L&R specific programming processes, products and specific donor requirements;
• •Staff capacity built on specific grants programming guidelines as per donor specifications.

Quality Assurance and Technical Support

• •Ensure assessments, designs, monitor and evaluation of Projects in alignment with set standards realized.
• •Ensure that Project designs and implementation plans are reviewed and appraised.
• •Timely and relevant analysis and recommendations provided to project leadership and staff.
• •Ensure well-coordinated baselines and evaluation processes and participation in these events.
• •Implementation of established guidelines and policies monitored for critical milestones in the life cycle of Disaster Management projects during surveys, reviews, evaluations and reports.
• •Management and donors notified of any significant changes through regular communication.
• •Relevant data from across DM grant projects collated, analyzed and interpreted in a systematic way
• •Regular narrative and financial progress reports prepared and shared (monthly, quarterly, semi- annual and annual reports) with the NO, Government, SO, donors and other partners.
• •Support baseline surveys/assessments/situational analysis on Disaster management needs, community
• •Ensure M & E plans are compiled and indicator tracking tables are tracked and updated.
• •Appropriate use of information management systems for DM grants for management decision making;
• •Documentation of all project’s initiatives for accountability well-coordinated;
• •Lessons learned from monitoring shared with national office operations staff in a way that supports ongoing learning and development
• •The DM projects profiled internally and externally in liaison with the Communications department;

Resource Acquisition for Disaster Management

• •Ensure timely and accurate funding proposals are developed in line with donor requirements and WVK standards in collaboration with the other sector specialists and RAM for highly competitive humanitarian-related concept notes and proposals;
• •Calls and queries by Government, Donors and SOs on the projects effectively responded to in coordination with RAM and DM leadership
• •Concepts and proposals to deepen and scale up the impact of the projects and other Disaster Management initiatives developed in close liaison with RAM and the other sector teams.
• •Provide regular updates to WV’s Support Offices and donor regarding funding and commitments.
• •Lead the roll out and implementation of an integrated, organizational wide, resource acquisition and management system for all funding streams for Food Assistance and DM at large.
• •Participate in donor budget negotiations.
• •Lead the roll out and implementation of an integrated, organizational wide, resource acquisition and management system for all funding streams for Food Assistance and DM at large.
• •Participate in donor budget negotiations.

Advocacy, Networking and Engagement with Strategic & New Partnerships Development

• •Representation of WV Kenya in key Disaster Management stakeholder forums/meetings at the National level.
• •Effective linkages and collaboration forged with key structures that include the National Drought Management Authority, UN, Donors and other INGOS and International Agencies.
• •Support to community led processes of monitoring public service delivery provided and Community capacity enhanced for participation in policy & advocacy.
• •Effective networks established with stakeholders at County and National level
• •Project SO and donor field visits coordinated in liaison with RAM and Disaster Management teams.
• •Facilitate donor engagement especially with the UN, USG, International Organization of Migration (IOM) and other main emergency donors (BHA, ECHO, among others).
• •Ensure timely responses to SOs and Donor queries
• •Ensure quality representation with donors, NGOs, Government and other stakeholders.
• •Participate and strengthen the Partnerships/ Networks

Capacity Building and Learning

Design appropriate trainings for staff based on the emerging trends in DM and food assistance; skills in proposal development.

• •Facilitate trainings for the National Disaster Management Team (NDMT) and the Integrated Disaster Management Committee (IDMC), COVACA, Do-No-Harm (DNH), Disaster Risk Reduction DRR
• •Maintain a culture of continuous learning through applied research, cutting edge analysis, and documentation of best practices.
• •Multi sectoral technical backstopping across programming

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional experience

A minimum of 5 years of INGO experience in programming across va