Project Assistant

Job Description Summary:

Provide administrative support to project management team (may be one or more people) for a construction project, or other specified project or department.

Job Description:

POSITION RESPONSIBILITIES AND DUTIES:

• •Ability to perform all essential duties of Junior Administrative/Jr. Project Assistant
• •Answer phones - screen/handle routine items and direct calls as appropriate
• •Process incoming and outgoing mail including UPS and Federal Express, sort, prioritize, and distribute, handle items not requiring supervisor’s attention
• •Assist with travel arrangements, planning itineraries and scheduling meetings
• •Arrange catering and assist with event planning
• •Assist with administration of office/jobsite facilities, as assigned
• •Maintain inventory of office supplies and materials, and order or purchase as needed
• •Prepare, type and distribute correspondence, reports, and other administrative work, including job meeting minutes, for supervisor’s signature.
• •Maintain accurate, standardized filing system, including week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files.
• •Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders). Track signed, returned commitments/agreements
• •Order and distribute plans
• •Track subcontractor compliance such as safety submittals, certified payroll reporting, CCB licensing, etc.
• •Coordinate with corporate prequalification department on subcontractor information submissions and renewals;
• •Actively communicate directly with subcontractors to solicit required prequalification documents and information in a timely manner, assist with troubleshooting
• •Follow job close-out procedures including archiving project plans and files
• •Ability to obtain Notary Public certificate for the State of Oregon or South Carolina
• •Process new Client/Business Partner setup into cost management system
• •Complete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:

• •High School Diploma or the equivalent combination of training and experience or ability to demonstrate proficient use of computer programs.
• •Ability to keyboard 45 wpm accurately
• •Possess a valid driver’s license
• •Working knowledge of general office procedures and office machines
• •Proficient in English verbal communication skills, including professional telephone manner
• •Reliability, dependability, and flexibility