Project Coordinator

Description

Join a fast-moving, growth-oriented company where your work directly shapes how two national brands scale. This is a role with real ownership — you'll help build the systems and processes as much as run them.

The Project Coordinator supports the planning, coordination and execution of cross-functional initiatives across Steele

Brands Management, with primary emphasis on supply chain and business operations support. This is an execution-

focused, in-office role that partners closely with Supply Chain, Operations, Culinary, Marketing, Finance, Training and

Technology to keep projects, trackers and launches moving on schedule.

Supply Chain & Business Operations Support 50%

Maintain inventory, supplier and distributor trackers, flagging availability concerns and outstanding actions

Support item setup and maintenance of product information in Restaurant365 and related systems

Coordinate supplier and distributor follow-up on orders, deliveries and service issues

Compile routine operational data and reports for review by functional leaders

Support invoice and data discrepancy tracking, coordinating resolution with Finance and relevant partners

Coordinate assigned tasks for systems implementations and process improvements

Project Coordination & Execution 30%

Maintain project plans in Asana, including tasks, owners, deadlines and dependencies

Coordinate project meetings, prepare agendas and document decisions and action items

Follow up with internal teams and external partners on outstanding deliverables

Identify and escalate delays, risks and decisions needed to keep projects moving

Prepare consolidated project updates for leadership and cross-functional teams

Maintain shared documentation, SOPs, contact lists and training resources

Track completion of required training, documentation and rollout activities

Maintain consistent templates and reporting processes that improve visibility and reduce administrative work

Organize project records so teams can easily access current information and decisions

New Restaurant Opening Support 10%

Maintain opening checklists and readiness trackers across participating departments

Coordinate partner meetings and track milestones for equipment, smallwares, technology, inventory and

training

Confirm delivery schedules and readiness updates with vendors and internal owners

Prepare weekly opening updates highlighting progress, outstanding needs and risks

Document post-opening feedback and track assigned improvement actions

Product & Program Launch Support 10%

Coordinate timelines and deliverables for menu launches, packaging transitions and operational programs

Support sample requests, testing schedules, feedback collection and approval tracking

Maintain launch checklists covering product availability, item setup, training and communications

Follow up on launch readiness with suppliers, distributors and internal teams

Track post-launch issues and coordinate follow-up with responsible owners

How Success Will Be Measured

Timely completion of assigned milestones and deliverables

Accuracy and consistency of project trackers, reports and documentation

Proactive identification and escalation of risks and delays

Effective communication and follow-through on outstanding actions

Readiness and coordination of restaurant openings, launches and program rollouts

Requirements

Qualifications

Degree in Business, Operations, Supply Chain, Project Management or a related field, or equivalent relevant

experience

2–3+ years of experience in project coordination, business operations, supply chain or a related support role

Strong organizational skills and ability to manage competing priorities across multiple projects

Proficiency in Microsoft Excel and experience with project management tools

Clear written and verbal communication skills

Strong attention to detail, accountability and consistent follow-through

Ability to work independently while collaborating with internal teams and external partners

Preferred Qualifications

Restaurant, foodservice, retail or multi-unit/multi-location operations experience

Experience with Asana, Restaurant365, CrunchTime or similar business systems

Experience supporting restaurant openings, product launches or systems implementations

Familiarity with supplier coordination, distribution and inventory processes

Exposure to Power BI a plus