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Crofton

Project Manager Administrator

Portsmouth, Virginia

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hirly's read of this role

Seniority
Lead / management
Country
US
Work mode
On-site / unstated
First seen by hirly
18 Sept 2026

Derived automatically from the posting. Upload your resume above to see how the role scores against it.

the posting

  • Job Summary:
  • Crofton offers industry leading solutions above and below the waterline, combining
  • comprehensive expertise in all facets of commercial diving, marine construction and crane
  • rental & rigging. We execute all of our projects with safety and integrity. Crofton is a growing
  • company with a highly collaborative and dynamic work environment and with team members
  • who work vigorously to meet our customer’s needs. No two days are the same! Crofton is
  • seeking a Project Manager Administrator (PMA) to join our team.
  • .
  • The PMA plays a crucial role in supporting project managers and project teams by handling
  • various administrative tasks. The ideal PMA will be highly organized and meticulous with the
  • ability to excel in a fast-paced work environment.
  • Duties/ Responsibilities:
  • Maintain project documentation, including project plans, schedules, and status reports.
  • Ensure all project documentation is organized, up to date, and easily accessible for the
  • team.
  • Facilitate communication between project team members, stakeholders, and clients.
  • Distribute project-related information, updates, and announcements to the relevant
  • parties.
  • Help schedule/coordinate meetings, including sending out invitations and preparing
  • agendas.
  • Enter project-related data into project management software or databases.
  • Maintain and update project tracking systems to monitor progress and performance
  • indicators.
  • Assist in monitoring project budgets and expenses.
  • Process invoices and expense reports and ensure they are submitted and approved in a
  • timely manner.
  • Help in coordinating resources, such as personnel, equipment, and materials, to support
  • project needs.
  • Assist with scheduling and resource allocation to ensure that projects are adequately
  • staffed and resourced.
  • Assist in identifying and tracking project risks and issues.
  • Support the development of risk mitigation plans and monitor their progress.
  • Generate regular reports on project status, budget, and other relevant metrics.
  • Prepare presentations and reports for project stakeholders and management.
  • Ensure that project deliverables meet quality standards and are following project
  • requirements.
  • Assist in the development and implementation of quality control processes.
  • Maintain a repository of best practices and lessons learned from previous projects.
  • Use this knowledge to improve project management processes and outcomes.
  • Provide general administrative support to project managers, such as scheduling, travel
  • arrangements, and document formatting.
  • Help with the coordination of project team meetings, workshops, and training sessions.
  • Identify opportunities to improve project management processes and suggest
  • enhancements to increase efficiency and effectiveness.
  • Performs other related duties as assigned.
  • Required Skills/Abilities:
  • Strong organization, confidentiality, and communication skills
  • Exhibit exemplary client service skills, to all people, regardless of level inside or outside
  • of the company.
  • Meticulous attention to detail.
  • Ability to follow directions of varying complexity.
  • Professional, concise, and effective written and verbal communication skills.
  • Ability to work cooperatively with co-workers across teams in partnership with internal
  • and external clients.
  • Strong computer and keyboarding skills
  • Proficient in Microsoft Suite and other management software as required to perform
  • duties.
  • Ability to multitask effectively in a fast-paced environment.
  • Education and Experience:
  • Minimum of 3 years of experience in this or related position.
  • Experience using Bluebeam, HCSS, or Sage is desired.
  • Physical Requirements:
  • Must be able to lift up to 15 pounds at a time.
  • Exposure to characteristic Construction and marine site dangers
  • Moving about to accomplish tasks or moving from one worksite to another.
  • Repeating motions that may include the wrists, hands and/or fingers.
  • Prolonged periods of sitting and work on a computer
  • Able to traverse all areas of the jobsite; this may require walking, climbing, reaching,
  • bending, crawling, or stretching.
Original posting on Crofton's site ↗

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