Project Manager, Utility Coordination

Description

Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities. Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication. We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.

Are you ready to Join Our Block and advance your career? At CobbFendley, people are our most valued resource. We offer a(n):

• •New Hire Program // We understand changing jobs can be intimidating, CobbFendley has established a program geared specifically to the successful onboarding and integration of new hires into the firm
• •Development Opportunities // Professional and personal growth through innovative in-house training and collaborative resources
• •Compensation + Benefits // Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs
• •Paid Parental Leave // FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoptions cases
• •Winter Holiday // Extended office closure from December 25 through January 1 to relax and enjoy the holidays
• •Community Engagement // CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions

CobbFendley is seeking an experienced Utility Coordination Project Manager in our Austin, Texas office.

Requirements

EXPERIENCE + KNOWLEDGE SKILLS ABILITY (KSA)

Intermediate // Developing skills with some practical experience; able to perform tasks with occasional assistance. 7+ years of AEC Professional (Engineer, Surveyor, ROW, etc.) experience.

• •Knowledge of project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, etc.), and quality management required.
• •Skills including leadership, communication, time, risk, quality and financial management, negotiation, and problem-solving required.
• •Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required.

COMPLEXITY + DECISION-MAKING AUTHORITY

1. Responsible for the success of certain tasks in part of a moderate project. *Must be listed as a Task Manager in Vantagepoint and may not be responsible for direct invoicing and billing to clients.

2. Independently performs most assignments with oversight and instruction from supervisor and project managers.

RESPONSIBILITIES

1. Financial Management //

• •Utilize weekly budget report and project report to monitor progress on projects and review of accounts receivable (A/R) report.
• •Prepare scope of work (SOW), Levels of Effort (LOE) and schedules for projects. Identify out of scope requests and prepare proposals for additional authorizations.
• •Responsible for collection of invoices from clients including escalations for past due invoices.

2. Corporate Compliance + Risk Assessment //

• •Ensure completion of the contract and subcontract review process through the Contracts Department and appropriate filing and adhere to jurisdictional requirements and company-established signature matrix protocol.
• •Cursory review of the initial contract terms and conditions and coordinate as necessary with client for modifications to the contract.
• •General understanding of contract payment terms and company-wide fees and negotiation strategies.
• •Follow company-established QA/QC process including project kick off and project safety plans.

3. Communication + Collaboration //

• •Held accountable for communications and collaboration such as ensuring that messages and information are not only received but understood and acted upon appropriately within the department, other disciplines and regions, and corporate resources.
• •Able to articulate project requirements timelines, and deliverables, and corporate directives, in a concise and clear manner.
• •Responsible for the completion of meeting minutes and documentation to respective parties.
• •Comply with marketing requests including but not limited to input for requests for qualifications (RFQ) and proposals and maintaining updated resumes, etc.

4. Client + Internal Satisfaction //

• •Adhere to project schedules set by the client and keep clients informed of any potential delays and work with the supervisor for mitigation plans.
• •Be responsive and accessible and address problems and concerns timely and follow up to ensure satisfaction post-resolution.

5. People Development //

• •Provide feedback on staff performance to management periodically including for annual evaluation.
• •Assist with recruiting project team members.
• •May give direction to support staff assigned to project(s) by supervisor and project manager(s).

6. Technical //

• •Identify existing utilities, establish contact with the utility companies, and attend utility coordination meetings.
• •Prepare Utility Agreement Assembly packages, including reviewing plans and estimates to evaluate compliance with guidelines, rules, and regulations, determining eligibility and betterment ratios, and preparing documents required by 23 CFR Section 645.
• •Attend meetings with individual utility companies and on-site field visits.
• •Prepares utility relocation schedule and tracks project deliverables. Request for as-builts from utility owners.
• •Set up and maintain electronic files for received utility records.
• •Assist in interpreting various Subsurface Utility Engineering quality level data in order to analyze utility conflicts and develop concept plan.
• •Assist in setting up and maintaining project electronic files, developing/maintaining project schedules, and maintaining client exhibits (KMZ & GIS) which define project scope of work.
• •Assist in coordinating field investigation requests.
• •Assist in reviewing design drawings, permit drawings, GIS geodatabase deliverables (QA/QC).
• •Assist in updating internal and client project trackers.
• •Assist in responding to design questions from CAD Technicians.
• •Prepare utility progress reports. Prepare utility relocation schedule and tracks project deliverables.
• •Work with major utility companies, various pipeline companies, as well as state agencies and municipalities.
• •Prepare contracts, fee proposals, and scopes of work
• •Prepare and submit monthly invoices and follow up with clients on outstanding invoices.

COBBFENDLEY CHARACTERISTICS

• •We Collaborate // with a professional attitude making communication a priority.
• •We Commit // to maintaining a safe and inclusive work environment, with a focus on accountability.
• •We Build Communities // by fulfilling our responsibilities with integrity that is consistent with industry standards.

PHYSICAL/COGNITIVE REQUIREMENTS + ENVIRONMENTAL FACTORS

Most work is performed in a professional office environment. Some trips to client offices and outdoor environments for observations will be required.

• •Seated and Standing Position. Extended periods of sitting and standing in an upright position at a workstation.
• •Mobility. Movement within the office and job sites, including navigating between floors, workstations, and outdoor environments with potential for uneven surfaces.
• •Neck Movement. Forward flexion, extension, or lateral rotation of the head and neck while using multiple computer screens.
• •Repetitive Motion. Repetitive finger movements for operating a computer mouse and typing on a keyboard.
• •Arm Movement. Extending hands and arms in various directions, such as overhead, below the waist, forward, or late