Receptionist, Administration

Position Description

The Receptionist is responsible for providing front-of-house support, coordinating in-house events, managing deliveries and mail, and supporting general administrative and facilities tasks. This role ensures a welcoming environment for visitors and guests, maintains smooth daily operations, and supports the overall efficiency of the office. This is a key role that involves interaction with both internal teams and external stakeholders.

Key Areas of Responsibilities

Reception duties: visitor booking into the 8BG portal, meeting room management, answering phones and greeting guests, ensure rooms are cleared after meetings and manage comfort levels of the rooms

Coordinate with Roadshow team on in-house events: Access Days, CLSA U, Group lunches

Receiving deliveries – (water, soft drinks, cereal) from loading bay

Distributing and collecting mail, franking post, booking couriers/DHL, loading bay booking for deliveries and raising permits

General administration/facilities assistance

Support with ordering of supplies and consumables for the office

Other ad hoc duties as required.

Requirements

Good written and verbal communication skills

Previous experience within a reception/office environment

Practical approach to problem solving

Sound technical skills

Good Interpersonal / communication skills

Cost awareness

Good team player

Required to comply with company procedures and policies

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