Secretary (OA)

Summary

This vacancy is for a GS-0318-7/8, Secretary (OA) located in the Surface Forces Logistics Center (SFLC) in Glen Burnie, MD.

Duties

You will serve as a Secretary (OA), GS-0318-07 and be responsible for providing a wide range of secretarial and administrative support to the Surface Forces Logistics Center Command Cadre, including coordinating schedules and meetings, preparing correspondence, maintaining records, and managing office communications. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Manages calendars, schedules appointments, and coordinates meetings, conferences, and travel arrangements. Prepares, reviews, and processes correspondence, reports, memoranda, and other administrative documents. Screens telephone calls and visitors, responds to inquiries, and routes requests to appropriate personnel. Maintains office records, tracks correspondence and action items, and ensures timely responses. Provides administrative guidance to staff and assisting with timekeeping, office supplies, and equipment coordination. You will serve as a Secretary (OA), GS-0318-08 and be responsible for providing comprehensive secretarial and administrative support to the Surface Forces Logistics Center Command Cadre, independently coordinating office operations, managing executive schedules, preparing correspondence, and ensuring timely completion of administrative actions. Serves as a principal point of contact for administrative matters and provides procedural guidance to staff to facilitate efficient office operations. Typical work assignments include: Independently manages executive calendars, schedules meetings, and coordinates conferences and travel arrangements. Prepares, reviews, and processes correspondence, reports, and administrative documents for accuracy and compliance with established procedures. Screens inquiries and correspondence, determines appropriate actions and coordinates responses with internal and external personnel Maintains administrative records, monitors suspense items, and follows up to ensure timely completion of assignments. Provides guidance on administrative policies and procedures and coordinates timekeeping, office resources and other administrative functions. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information

Qualifications

To qualify at the GS-07 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-06 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis. Coordinating calendars, meetings, travel arrangements, and administrative activities for management officials. Preparing, reviewing, and processing correspondence, reports, and other office documents. Maintaining administrative records, tracking action items, and ensuring timely completion of assignments. Responding to inquiries, providing procedural guidance, and coordinating office operations. To qualify at the GS-08 grade level, your resume must demonstrate at least one (1) full year of specialized experience equivalent to at least the GS-07 grade level in the federal sector. Specialized experience is experience that has equipped you with the ability, skill, and knowledge to successfully perform the duties of this position and is typically in or related to this line of work. Examples of specialized experience include performing the following types of tasks on a regular basis. Independently managing executive calendars, coordinating meetings, conferences, and official travel. Preparing and reviewing correspondence, reports, and administrative documents for accuracy and compliance with established procedures. Screening inquiries, determining appropriate actions, and coordinating administrative matters with internal and external personnel. Maintaining records, tracking suspense items, and providing guidance on office procedures to ensure efficient administrative operations. NOTE: All experience statements (i.e., duties, specialized experience, or related applicable assessment) copied from this announcement and pasted into your resume will not be considered as a demonstration of your qualifications for this position. NOTE: Education cannot be substituted for experience at this grade level. National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) from an accredited institution. Once selected & prior to appointment, applicants must provide an official college transcript. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the U.S. (see FOREIGN EDUCATION below). College Transcript: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) by the closing date of this announcement or you will be disqualified from further consideration. Transcripts should be legible and detailed, showing course number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours, and grade earned. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education