Senior Facilities Equipment Purchaser

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Senior Facilities Equipment Purchaser

JOB DESCRIPTION:

Remote Operations Center — Facilities Procurement Operations

Position Summary

We are seeking a detail-oriented Senior Facilities Equipment Purchaser to join our Remote Operations Center team supporting facilities procurement operations. This role is responsible for the administrative processing and system management of purchase requests and purchase orders, ensuring accurate data entry, compliance with approval workflows, and proactive issue resolution. The successful candidate will play a critical role in achieving our goal of reducing PO approval cycle time by 20-30% while maintaining high standards of data quality and process compliance.

Key Responsibilities

Purchase Request & Order Processing (70%)

Create and process Purchase Requests (PRs) in SAP Ariba based on requisitions from sourcing teams

Ensure accurate commodity coding for proper tax status determination and spend categorization

Validate and input itemized quotes, including proper capital vs. expense classification

Verify cost center codes, budget information, and "requested on behalf of" data accuracy

Review and validate completeness of decision quality responses in justification forms for requests ≥$25K

Support data integrity across integrated systems by following prescribed data entry standards

Route approved purchase orders through proper approval channels based on dollar thresholds

Distribute final approved POs to vendors through Ariba and confirm acceptance

Issue Resolution & Follow-Up (20%)

Monitor PO status and proactively identify potential processing issues

Resolve invoicing discrepancies with suppliers using documented troubleshooting procedures

Follow established escalation pathways for complex payment and processing issues

Coordinate with Accounts Payable teams to expedite payment processing when appropriate

Track and manage PO accruals for financial reporting accuracy

Generate exception reports and maintain comprehensive issue resolution documentation

Administrative Support & Compliance (10%)

Maintain PO status tracking, audit trails, and historical documentation

Support transition management activities and process documentation

Coordinate with PO Program Owner on approval documentation for high-value requests

Facilitate system updates for receipt confirmations and delivery status

Required Qualifications

Education & Experience

Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or related field; OR

Associate's degree with 2+ years of procurement/purchasing experience; OR

High school diploma with 4+ years of relevant procurement processing experience

Technical Skills

SAP Ariba experience required - minimum 1 year of hands-on experience with Ariba Buying, Purchase Requisitions, and Purchase Order processing

Proficiency in ERP systems and procurement platforms

Intermediate to advanced Microsoft Excel skills (pivot tables, VLOOKUP, data analysis)

Experience with Graphite Connect or similar vendor integration platforms preferred

Soft Skills

Strong time management, professional written and verbal communication

Commitment to high ethical standards and confidentiality

Ability to exercise independent judgment

Strong data entry accuracy and attention to detail

Language Proficiency

English Fluency: Minimum C1 Advanced level or equivalent required. Must possess exemplary written and verbal business communication skills for global operations and stakeholder management.

Accepted Certifications: Minimum MUET (Malaysian University English Test) Band 5.0, IELTS 7.0–8.0, or equivalent standardized language evaluation assessment.

Core Competencies

Strong ownership

Strong analytical and problem-solving skills with ability to troubleshoot system and process issues

Excellent written and verbal communication skills for vendor and internal stakeholder interaction

Understanding of procurement processes, approval workflows, and financial controls

Knowledge of accounting principles related to purchase orders, accruals, and invoice processing

Preferred Qualifications

Professional certification in procurement (CPSM, CSCP, or similar)

Experience with facilities management or maintenance procurement

Knowledge of contract enablement and IAC processes

Experience in a manufacturing or technology environment

Familiarity with spend analytics and procurement reporting tools

Performance Expectations

Process POs with 99%+ data accuracy

Resolve 90% of Level 1 issues within established timeframes

Maintain vendor satisfaction through timely and accurate processing

Support seamless process transitions and knowledge transfer activities

Working Hours

Monday to Friday, 2200 to 0700 (10pm to 7am) Malaysia time zone (Saturday/Sunday off day)

Location:

On-site –Bayan Lepas, Malaysia, Kulim, Malaysia

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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