Senior Project Manager

In the journey of life, your career should make a difference.

At Inizio Evoke, we come together—to do the best work, in the best possible place. We're all in. Because it's everyone's role to make health more human™.

About the role:

Project managers are the driving force at Inizio Evoke. As the internal point of contact for all projects, project managers serve as operational partners with the account team and are the liaisons for the entire development team (strategic services, creative services, technology services, operations, accounting, and administration). They oversee and manage the end-to-end development of projects, according to established business processes.

We are looking for a Senior Project Manager to join our dynamic agency. This is a remote role reporting to a Director, Project Management. You will:

Lead projects solo and may have assistance at time from Assistant Project Manager (APM)

Lead more complex projects and manage a larger book of business.

Be integral in all decisions made regarding project process, timelines, budgets, and resources. Responsibilities in these four main areas include:

Process

Understand the nature of the work performed by each functional area (who does what, when, and how long it takes)

Manage end-to-end development of projects per the business process ensuring quality from the beginning to end

Includes med/legal submission prep and submission following client guidelines

Ability to know when to deviate from process if necessary

Internal check/balance to verify acceptable quality levels before delivered internally to the Account Team

Create project status documents to provide updates across all chains of command, both internally and externally

Lead daily and weekly production meetings

Maintains PM systems of record (e.g. FinancialForce, Ziflow, CRM)

Lead ongoing process improvement initiatives

Timelines

Craft initial and ongoing project milestones for Inizio Evoke's clients, and vendor/agency partners

Develop detailed project schedules and ensure all deliverables are met per the schedule

Budgets

Develop detailed staffing plans and ensure all deliverables are met and stay within the budget

Monitor project & campaign budgets weekly

Lead internal, monthly reconciliation meetings

Create client budget report with finance assistance as needed

Resources

Identify and avert possible risks that impact projects

Own vendor/agency partner relationship concerning execution and deliverables

First point of contact in identifying the need for internal and external resources for existing projects & working with resourcing manager to secure project resources and with other PMs to prioritize resources' work

Review monthly staffing projections

Additional responsibilities

Presents capabilities and processes internally and externally based on knowledge of who does what, when and how long execution takes

Build rapport with development team, outside vendors, agency partners and, where necessary, the client

Support training of assistant project managers

Manage an assistant PM, including bi-weekly 1:1 meetings

Requirements :

4+ years of experience

Pharmaceutical marketing agency experience required, AOR experience preferred

Bachelor's degree (BA)

Experience managing large cross-functional teams including account services, creative, strategist, database, interactive, and print production

Experience working with multiple vendors, managing their timelines and needs

Experience using MS Project or SmartSheets

Advanced experience using a Project Management financial platform

Excellent Excel skills

Experience leading process improvement efforts

Excellent written and verbal skills

Inizio Evoke provides an exciting and flexible work environment, great compensation packages and outstanding company paid benefits including medical, dental, 401(k), tuition reimbursement and flexible time off.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

The base salary range represents the low and high end of the salary range for this position. This range may differ based on your experience and skill set, geographic location, and cost of living considerations. We consider compensation more than just a base salary – that’s why we also offer an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.

Compensation

$80,000 — $120,000 USD

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.