Shipping & Receiving Coordinator

Shipping & Receiving Coordinator

• Department: Operations / Production
• Reports To: Operations Manager / Production Manager
• Location: Onsite Sign Group - Acheson

Position Summary

The Shipping & Receiving Coordinator is responsible for the efficient handling, receiving, storage, organization, and shipment of signage materials, components, and finished products. This role ensures that all incoming and outgoing deliveries are accurately processed, inspected, documented, and coordinated to support production schedules and installation timelines.

The successful candidate will be highly organized, detail-oriented, safety-conscious, and able to work effectively in a fast-paced sign manufacturing environment.

Key Responsibilities

Receiving

Receive and inspect incoming shipments for accuracy, quantity, and quality.

Verify received goods against packing slips, purchase orders, and delivery documentation.

Report shortages, damages, or discrepancies to management and suppliers promptly.

Label, organize, and properly store received materials and products.

Maintain accurate receiving records within company systems.

Shipping

Ensure all shipments are packaged safely and securely to prevent damage during transport.

Inventory Control

Maintain organized warehouse and storage areas.

Monitor inventory levels of materials, hardware, and supplies.

Conduct regular inventory counts and assist with annual inventory audits.

Identify inventory shortages and communicate purchasing requirements.

Ensure inventory records remain accurate and up to date.

Vehicle & Equipment Maintenance

Assisting with keeping all assets in good working order.

Assisting with ensuring that all assets are washed and cleaned at all times.

Installation Support

Prepare and stage materials for installation teams.

Assemble installation packages including drawings, hardware, and project documentation.

Coordinate material transfers between departments and project sites.

Assist installers with loading and unloading vehicles.

Verify all materials required for installations are available and accounted for before deployment.

Warehouse Organization & Safety

Maintain a clean, organized, and safe warehouse & yard environment.

Operate forklifts, pallet jacks, and other material handling equipment safely and responsibly.

Follow company safety policies and procedures.

Ensure proper storage and handling of materials, tools, and equipment.

Participate in safety meetings and training programs.

Administrative Duties

Maintain shipping and receiving logs.

File and organize freight, courier, and supplier documentation.

Assist with freight claims and return shipments.

Coordinate with project managers, production staff, installers, and vendors regarding material movement and delivery schedules.

Support continuous improvement initiatives related to warehouse and logistics operations.

Required Qualifications

Minimum 1-3 years of shipping, receiving, warehouse, or logistics experience.

Valid driver's license with a clean driving record – experience with pulling a trailer

Ability to safely lift up to 50 lbs (23 kg) on a regular basis.

Basic computer skills including Microsoft Outlook, Excel, and inventory management systems.

Strong attention to detail and organizational skills.

Ability to prioritize tasks and work independently.

Strong communication and teamwork abilities.

Preferred Qualifications

Experience in the signage, manufacturing, construction, or fabrication industry.

Forklift certification or willingness to obtain certification.

Knowledge of freight and courier shipping procedures.

Understanding of sign manufacturing components and installation processes.

Must have experiences driving trucks (all sizes) and trailers (3 – 5 years).

Key Competencies

Organization and planning

Time management

Attention to detail

Problem solving

Accountability

Reliability

Safety awareness

Team collaboration

Customer service focus

Performance Expectations

The Shipping & Receiving Coordinator will be evaluated on:

Accuracy of incoming and outgoing shipments

Inventory accuracy and control

Warehouse organization and cleanliness

On-time shipment preparation and delivery support

Compliance with safety procedures

Effective communication with internal teams and vendors

Support of production and installation schedules

Onsite Sign Group is committed to providing a safe, professional, and collaborative work environment. The Shipping & Receiving Coordinator plays a critical role in ensuring projects are delivered efficiently and on schedule while maintaining the highest standards of quality and customer service.

Compensation: $25.00 - $35.00 per hour, based on experience and qualifications.

Work Schedule: Monday to Friday (7 AM to 4 PM with ½ hour lunch), overtime as needed

Benefits:

Extended health and dental benefits (eligible after 3 months)

2 weeks paid vacation after 1 year of employment

Stable, full-time employment