Space & Service Coordinator

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, we have utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency.

Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology.

Consistently recognized for excellence, recent honors include 2026 Chief Marketer Agency of the Year, the Ad Net Zero Award for sustainability, and more.

Learn more at www.firstagency.com

What You Would Get To Do

The Space & Service Coordinator will consistently deliver exceptional service to our client through excellent operational and logistical management of facilities. Along with other FIRST team members, the Space & Service Coordinator will represent the FIRST brand on-site within a well-known tech company. This role is ideal for someone with entry-level experience wanting more exposure to the events industry.

Your Contributions

Handle multiple campus event requests and assign event/meeting rooms to best optimize space

Assign team members (Event Managers and Event Service Specialists) to all digital and physical event requests

Responsible for managing the centralized intake queue for all physical and digital events within the region

Review each request to determine level of support needed and assign accordingly

Ensure appropriate updated calendar and information is available for all meeting and event requests

Solicit all appropriate information required for the approval process

Maintain up-to-date communications and pertinent information, including but not limited to approved changes applied to the group and documented conversations with Event Hosts, Event Team Leads and Event Managers

Monitor cancellations, room usage, and room availability to maximize revenues and client/guest satisfaction

Audit all assigned space and open space so that Event Leads can best communicate to business units

Communicate effectively and in a timely manner to the internal events team any information received that could impact the performance of each group

Seek new ways to make the intake processes more efficient

Contribute to reports on event volume, team capacity and general event data

What We Are Looking For

1+ years of experience

Experience working cross-functionally with all levels of stakeholders in a fast-paced environment

Creative problem solver, resourceful, team player

Adaptability to situations and ever-changing demands

Highly organized with the ability to handle multiple tasks to meet strict deadlines

Excellent time management and multi-tasking skills

Ambitious and proactive with a calm and flexible approach to handling pressure

Experience working on large and complex databases

Must be fluent in English

This role will be assigned to a primary location but will require flexibility to be deployed to support across the campus as required

At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth:

Private Healthcare (Medical & Dental) from day 1

Annual Health Screening

20 Days Annual Leave PLUS Public Holiday

Employee Assistance Program including 24/7 support, counselling, and legal consult

Complimentary Access to Headspace, Maven & more

Wellness Stipend

Personal Volunteer Day

Life Insurance

Mobile Phone Allowance

Discretionary Bonus Structure

Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

#TS1-LI #LI-Hybrid

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.