STAR Facility Administrator

Description

JOB TITLE: Specialized Treatment and Resiliency Center (STAR) Facility Administrator

LOCATION: STAR-Boardman

FLSA: Exempt (Expectation of working 40 hours a week)

SUPERVISOR: Executive Director & Chief Operating Officer

PAY GRADE: B13 ($82,500 - $124,300 annually, depending on experience)

$5,500 HIRING BONUS pro-rated by FTE until 10/31/26!!

(2 year Commitment, Staggered-taxed Payout)

Community Counseling Solutions provides a team-based Servant Leadership environment! Located in Eastern Oregon with year-round recreation based near the Columbia River and at the base of the Blue Mountains. Big city amenities in rural family-oriented communities.

Apply Directly at https://ccswebsite.org/employment/

Our mission is to provide dynamic, progressive, and diverse supports to improve the well-being of our communities and we’re looking for motivated employees to help us continue our vision!

CCS has a benefit package including, but not limited to:

• •Health, dental and vision insurance
• •6% initial 401K match
• •Potential for tuition reimbursement
• •Paid vacation tiers ranging from accrual of 1 day to 4 days per month (Annual rollover cap of 220 hours, additional hours can be paid out at the end of the fiscal year)
• •9 Paid holidays, Community service day
• •Floating holiday & 2 Wellness days provided after 1 year introduction
• •Workplace Flexibility schedule options available after 1 year introduction (work from home hours vary by position & schedule)
• •Exempt employees receive additional admin leave after 1 year introduction
• •Employee Assistance, Wellness Benefits, Dependent Care & Long-Term Disability Insurance

DESCRIPTION

Provides oversight of the daily operations of the children’s sub-acute/Psychiatric Residential Treatment Facility (PRTF) for up to thirteen individuals, ages 12 and below. The Administrator ensures that high quality and safe treatment is provided and oversees the quality of training and supervision of the Assistant Administrator, Clinicians, Residential Associates, and other employees who provide the 24-hour sub-acute/PRTF services to the residents.

SUPERVISION

Supervision Received

This supervision is supervised by the Executive Director with close assistance from the Chief Operating Officer (COO). In the Executive Director’s absence, reports to the Chief Operating Officer (COO).

Supervision Exercised

Provides supervision to the Assistant Administrator, Nursing Supervisor and Clinical Supervisor. Supervision will be provided in an individual and group format. The Administrator will document supervision activities which will be used to evaluate employee performance.

RESPONSIBILITIES

• •The Administrator shall meet and maintain all standards and procedures for the provision of care and services to residents.
• •Work closely with the Medical Director to ensure health care practices are implemented and followed.
• •Supervise, train and evaluate staff, provide re-training and evaluate staff performance. They will train program and agency staff to best support the needs of the acute care program and promote crisis prevention across various programs in CCS.
• •The Administrator will be trained in crisis prevention and intervention techniques to best support the program.
• •The Administrator may be asked to assist in participation in the seclusion and restraint practice as needed. The expectation is that the administrator is willing to assist and help support the staff and program which could involve being in dangerous incidents or situations that happen on the unit
• •Responsible for scheduling staff to ensure adequate client supervision and support. Review and verifytime sheets.
• •Is accessible by cell phone for emergency purposes and provides reasonable support, documentation and follow-up in a timely manner if needed. Develops and participates in an on-call schedule for such purposes.
• •Is knowledgeable about personnel policies, and applicable rules and standards of other pertinent regulatory agencies, such as OSHA.
• •Develop, implement, and follow policies and procedures relevant to the operation of the facility that meet state requirements as well as any other requirements of other licensing, certifying or insuring organizations.
• •Maintains up-to-date personnel, client and program records including the accounting of clients and facility funds, training and activity records, medical and health supports.
• •Works closely with the Nursing Supervisor to ensure that medications are dispersed in accordance with relevant rules/statutes, stored and disposed of appropriately. Ensures that the Medication Administration Records are recorded appropriately.
• •Works closely with the Nursing Supervisor to monitor the use of Seclusion and Restraints, ensuring that relevant state rules/requirements are followed. Submits Seclusion and Restraint reports as required.
• •Assures that house supplies (program & client) are purchased in a timely manner, maintained in adequate supply and stored in a safe and sanitary manner.
• •Work closely with insurance companies including activities related to facility and provider credentialing, and insurance billing preparation.
• •Oversees compliance of household monthly budget, petty cash, and facility accounts and associated reporting CCS financial personnel.
• •Assures that evacuation drills are conducted according to OAR requirements.
• •Maintains professional confidentiality of personnel, clients and the program(s).
• •Coordinates and maintains a professional relationship with all staff and others providing services to residents.
• •Work with the Executive Director to plan agency goals and objectives regarding delivery of services.
• •Follow the grievance process for all complaints submitted and work diligently to resolve the complaints.
• •Assist the Chief Financial Officer in the development of the budget.
• •Ensure that the agency is meeting or exceeding all the requirements for the relevant OAR’s.
• •Work with contracted prescribers to put together schedules and ensure that the service delivery is well coordinated for prescribers and the customers they see. Consult with prescribers to coordinate medical treatment.
• •Ensure that all paperwork is completed by all staff and is timely and professional and provide supervision when that goal is not being met.
• •Reports all cases of abuse or neglect to the correct agency.
• •Provide utilization management for adults needing higher levels of care.
• •Schedule and participate in meetings with other agencies to ensure continuity of service delivery and ensure that CCS is highly regarded by community partners.
• •Participants in all internal administrative meetings. Holds regular staff meetings.
• •Communicates with members of the public to coordinate work programs, inform the public about our services, and speak with groups about the services and/or specific areas of mental health services.
• •As requested, serve on various boards or committees in the community as it relates to program services.
• •Assist the Chief Financial Officer in ensuring that there is a good working relationship between clerical and clinical staff and the lines of communication are left open.
• •Transport customers as needed.
• •Receive and promote all training as needed.
• •Other duties as assigned.

Requirements

QUALIFICATIONS

Education and/or Experience

Bachelor’s degree (master’s preferred) in a health care related field.

A minimum of five (5) years of progressive experience in a health care related field, preferably medical.

Prior experience of directly or indirectly supervising a minimum of 15 employees.

Certifications

None required.

Other Skills and abilities

• •Use a computer for word-processing, basic spreadsheet accounting and forms development.
• •Establish and maintain an accessible and up-to-date filing system for clients, personnel, and program information.
• •Read and research related technical materials and write clear plans and proposals.
• •Act appropriately and independently