Supply Chain Coordinator

Reporting to: Operations Manager

Reference: R9891

Summary

The Supply Chain Co-Ordinator reports directly to the Operations Manager with a dotted to the Transport & Production Managers. The Supply Chain Co-ordinator is responsible for maintaining the Financial administration for the department in a timely, controlled and structured manner. Also to support with transport admin tasks in line with transport legislation and compliance.

Flexibility in hours will be required as circumstances dictate, including weekend working.

Purpose of the Job

• •P2P - Raise purchase orders, and receipt them against work completed
• •Reporting OTIF results, managing actions to resolve issues
• •Maintaining tier accountability info on a daily basis
• •Managing booking of meeting room/pods
• •Manage and purchase relevant stationery/office consumables
• •Weekly report site PO’s raised and receipted by function
• •Complete monthly SMR reports
• •Complete KPI portal data entry
• •Report KPI trends info , and publish graphs monthly
• •Manage and control pool car & car hire for site
• •Complete paperwork for expenses
• •Collect and check all drivers weekly pre-trip check sheets and cleaning records. If correct file them in designated folder, if not correct then approach said driver for rectification, repeat offenders to be reported to ATM
• •Compile and complete checks of vehicles serviced using relevant checklist. If documentation is missing then you will be required to liaise with relevant service provider to get all paperwork within a 24 hour period.
• •To complete Flexipod (or system that is in place) compliance, guide and coach daily issues direct with the individual, escalate any repeat offenders to ATM.
• •Report Daily VOR to fleet team
• •Daily reporting of vehicle utilisation in TUS
• •Populate daily the tier accountability boards for both logistics and Production
• •Print overtime sheets monthly for the drivers to complete

Key Accountabilities

• •Strong organizational and multitasking abilities.
• •Excellent communication and interpersonal skills.
• •Proficient in transportation management software and Microsoft Office Suite.
• •Office environment with occasional travel to other sites.
• •May require working outside normal business hours to manage urgent issues.

Finance

• •Achieve Cost per tonne in line with target
• •Actively participate in the formulation of budgets and management thereafter demonstrating proactive cost control.
• •Understand how to use the company systems such as SAP, TUS, and Fleetboard to manage KPIs

Operations

• •Assist the Transport Planner with planning for holiday cover/sickness
• •Assist the production planners with holiday cover/sickness
• •Communication Platforms: Ensure access to reliable communication tools (e.g., phone, email, messaging apps) to facilitate real-time updates and coordination with drivers, suppliers, and clients.
• •Standard Operating Procedures (SOPs): Clear documentation of processes and protocols for transportation management.

Skills and Qualifications

• •Paragon Scheduling Knowledge
• •IT awareness/Skills
• •Microsoft Office
• •Vehicle telemetry
• •Good People & Communication skills
• •Organised and methodical
• •Confident in engaging with drivers
• •Detail-oriented with strong analytical skills
• •Ability to work in a fast-paced environment
• •Strong problem-solving skills and the ability to think critically

Applications

We value diversity in our workplace and welcome enquiries from everyone.

Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria on the Gov.UK website.

Please make us aware if your need any reasonable adjustments to participate in this process.

We encourage you to submit your application as early as possible and not wait as closing dates may vary.