Surgery Scheduler / Coordinator

EyeCare Partners is the nation’s leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives. Based in St. Louis, Missouri, over 650 ECP-affiliated practice locations provide care in 18 states and 80 markets, providing services that span the eye care continuum. For more information, visit www.eyecare-partners.com .

• Job Title: Surgical Coordinator / Surgery Scheduler
• Company: Vitreous Retina Macula Specialists of New Jersey
• Location: Somerset, NJ
• Travel: Travel to our other office in Millburn, NJ is required as needed. We do pay mileage reimbursement!

Perks

Full Benefits Package - Medical, Vision, Dental and Life Insurance

401k + Employer Matching

Paid Time Off (PTO) and Paid Holidays

Paid Maternity Leave

Competitive Base Pay

Employee Discounts

Hours:

Full Time

Our offices are open Monday-Friday 7:45am-7pm, Saturday 7:45am-1pm

You shifts will fall within these hours

You may need to work a little earlier/later as needed

You must have open availability to work any shift

SUMMARY

The Surgical Coordinator schedules office-based and hospital procedures consistent with the patient’s diagnosis and procedure request. They also deliver excellent patient-centered care by ensuring the financial and surgical communication process is complete for patients having surgical procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Schedules office- and hospital-based medical procedures for patients with appropriate provider and time/location slot, utilizing appropriate scheduling code.

Check every patient chart for insurance benefits, prepare a cost summary and counsel patients regarding finances.

Counsel patients for Physician Fee and Eye Surgery Center.

Follow up/collect for surgery payments.

Schedules diagnostic and imaging tests to be completed at PMG.

Schedules office- and hospital-based medical procedures, tests and imaging ensuring available time is utilized to maximum efficiency.

Interfaces with appropriate vendor staff to ensure all necessary equipment will be on site for office- and hospital-based procedures, including scheduling with contracted anesthesia groups.

Interfaces with appropriate hospital staff to ensure a cohesive working relationship in providing patient care serves.

Enters notes/special instructions needed for scheduling in the Electronic Medical Record (EMR).

Effectively utilizes clinical knowledge when determining if appointment is consistent with the diagnosis/indications indicated by the provider.

Completes accurate documentation of informed consent with patients for procedures and surgeries as needed.

Provides accurate, detailed information to patients regarding test preparations, time of patients' scheduled arrival, and any other directional information needed; takes appropriate action in responding to questions from patients.

Confirms patients' insurance provider and either obtains prior authorization or communicates need for prior authorization to appropriate parties as needed.

Ensures patients have proper medical clearance and pre-surgical testing as needed.

Completes pre-procedure phone calls and confirms appointment times with patients via telephone.

Ensures completion of assessment for advance directive, including DNR when applicable.

Reviews discharge instructions with patients and ensures proper follow-up appointments are scheduled at the time the procedure is scheduled.

Performs all aspects of patient care in an environment that organizes patient safety and reduces the likelihood of medical/health care errors.

Assists other members of the department as needed.

Other duties as assigned.

QUALIFICATIONS

This position requires utilization of clinical knowledge to schedule appropriate procedures/surgeries per provider’s orders.

Experience in financial counseling is highly preferred.

Excellent customer service skills with patients, employees, and the public is required.

Must be able to respond to both written and oral correspondence regarding scheduling changes/cancellations in a timely, accurate manner.

Individual must be organized, and be able to manage demanding workload with accuracy.

EDUCATION AND/OR EXPERIENCE

High School Diploma or GED equivalent required

Experience in surgery scheduling is preferred

LICENSES AND CREDENTIALS

Minimum Required: None

SYSTEMS AND TECHNOLOGY

Proficient in Microsoft Excel, Word, PowerPoint, Outlook

PHYSICAL REQUIREMENTS

This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25–50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity—including color, depth, peripheral vision, and the ability to adjust focus—is required 100% of the time. Occasional driving or climbing may also be necessary.

If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly – only resumes submitted through this website will be considered.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.