Team Assistant

Overview:

As Team Assistant, you'll be a trusted partner to our Teams, the kind of person who quietly makes everything run better for the people around them. Your attention to detail, strong communication, and genuine care for the people you support will be essential to our success.

Day to day, you'll manage schedules and calendars, coordinate meetings, travel, and events, while assisting with a variety of tasks. You'll handle confidential information with discretion and act as a connector across the global business, helping information and priorities flow smoothly in both directions. This is a role built on “team over players,” you'll put the team's needs first and take real ownership of the outcomes you're responsible for.

Responsibilities and Duties:

Proactively manage schedules and calendars

Arrange domestic and international travel itineraries, including flights, accommodations, transportation, visas and meetings

Organize and coordinate meetings, including agenda preparation and meeting materials

Provide administrative support, such as expense management, reports, invoices etc.

Collaborate cross-functionally with Teams to ensure smooth project delivery and alignment with priorities, as well as team events

Take on varied tasks that require care, curiosity, and good problem-solving, the kind of work that makes a real difference to the people around you

Handle sensitive information thoughtfully and with care, protecting the trust placed in you by the team

Look for ways to improve how things run, helping Teams and the wider business work better together

Stay organized and self-sufficient across multiple time zones, while staying closely connected with the wider team

Skills:

We care more about how you operate than the shape of your CV. No prior experience as an assistant is required, we want people from all kinds of backgrounds (military, ops, hospitality, events, retail, customer service, aviation, startups, or anywhere else you learned to keep things running) who can bring the following:

A track record of supporting others in a way that builds trust and makes their day-to-day easier, whether that was a team, a customer, a unit, or a project

Excellent written and verbal communication skills

Comfort working in a fast-paced, fast-changing environment; startup or scale-up experience is a plus, but not a requirement

Ability to juggle competing priorities, calendars, logistics, travel, deadlines, across different time zones

Willingness to go the extra mile and be flexible with working hours when necessary

A natural instinct for anticipating what people need before they ask, and the initiative to just get things done; you own the outcome, not just the task

A collaborative, low-ego approach; you're motivated by things working well for the team, not by individual recognition

Comfort picking up modern tools quickly (e.g., Google Workspace, Slack, etc.)

Fluent in English (German also desirable)

CH / EU citizenship is required

Willingness to travel

Benefits

Stock Options

Generous holiday allowance

Pension plan

Car parking (Zurich office)

Enhanced maternity & paternity leave

Mental health and wellbeing support

Learning and development opportunities

Regular team socials

About Auterion

We are building the leading software platform for AI-powered autonomous systems for enterprise and government customers. Our team is supporting the most important missions and solving the most challenging problems.

At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you’ll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.