Unit Coordinator - University

Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.

For more information, visit www.snpolytechnic.com

JOB PURPOSE

Under the supervision of the Senior Associate Dean, Indigenous Knowledge Centre and University, the Unit Coordinator – University enhances program success, community engagement, Ogwehoweh language promotion and normalization, assists the teaching staff and students, and supports the overall unit in meeting deadlines and accomplishing regularly scheduled tasks throughout the year according to the Academic Calendar key dates.

The coordinator is required to perform all duties consistent with the governance values and operating policies of Six Nations Polytechnic (SNP) while fostering positive relations with staff, students, stakeholders, and the community; contributing to a culturally supportive teaching, learning and work environment consistent with Hodinǫshǫ:nih/Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind)

KEY ACCOUNTABILITIES

Community Engagement 20%

Organizing community engagement events and language workshops;

Tracking workshop registration and sharing lists of participants with other units such as the Registrar’s Office;

Organizing teaching staff professional development workshops;

Assisting with hosting language cafes and other workshops for teaching staff and students to build a speaking community that is inclusive of all language learners;

Attending community outreach events, field trips and other meetings as needed to support learners and community engagement.

Other related duties, as required.

Program Planning 20%

Organizing and developing a language learning resource library;

Organizing room bookings and space planning for classes and workshops;

Ensuring that all classes have Learning Management System (i.e., D2L/Brightspace) course shells and are set-up for course delivery;

Ensuring teaching staff e-mail and LMS credentials are issued;

Distributing course outline templates to teaching staff and receiving the revised version back for review and approval prior to classes starting;

Coordinating Instructor orientation and training including training on D2L and Microsoft for all teaching staff and as requested by teaching staff;

Notifying Information Systems of a current list of teaching staff each year to update the distribution list;

Supporting the 18-Month Program Plan for all program, course, and workshop offerings;

Ordering textbooks, office supplies, and other learning resources as required;

Generating syllabi templates for each scheduled course;

Collecting and checking submitted syllabi for correct and complete formatting;

Updating the university contacts list;

Update the Teaching Staff Handbook (Six Nations Campus);

Other related duties, as required.

Program Delivery 20%

Assisting in the delivery of courses, workshops, and other events related to program administration;

Assisting with the onboarding of new full-time staff and part-time teaching staff;

Helping teaching staff troubleshoot technology issues as needed;

Grades processing, including identification of students at risk of not progressing;

Acting as exam proctor if needed;

Archiving D2L shell courses;

In conjunction with the Registrar’s Office and Student Affairs, act as degree and language sub-degree programs lead/representative in the cross-Unit academic audit process in each term, identifying learners eligible to progress; and in the cross-Unit degree audit process at the end of each academic year, identifying candidates to graduate; and represent the interests of the Unit’s teaching and learning community on the Convocation & Annual Celebration Planning Committee

Other related duties, as required.

Program Review & Quality Assurance 20%

Distributing and collecting mid-term and final course evaluations;

Inputting data from the course evaluations into the review spreadsheet;

Collecting end-of-term documents from teaching staff, including attendance, course evaluations, copies of exams, grades, and coursework as required;

Reviewing course outlines and course shells for accuracy and needed resources;

Supporting the annual program review and other quality assurance processes which may include coordinating focus groups and documenting strategic recommendations that enhance language acquisition and/or program goals;

Other related duties, as required.

Communications & Records 10%

Maintaining the Unit’s Microsoft Outlook calendar, consistent with black-out dates, key dates, project deadlines, holidays, and the Academic Calendar;

Overseeing the Unit Almanac to keep the unit on track with its regularly scheduled deadlines;

Answering all questions/enquiries externally and internally regarding University programs;

Serving as liaison to other units including Registrar’s Office, student affairs, facilities, communications, reception, finance, and information systems;

Overseeing the marketing strategy to ensure enrolment targets are being met and all marketing content is updated regularly;

Other related duties, as required.

General Administration 10%

Acting as payroll liaison for teaching staff as needed;

Monitors budgets and supports the development, execution, and management of contracts;

Preparing cheque requisitions and purchase orders; entering data into the unit budget;

Assisting with the organization of conferences and events, as required Managing meeting agendas and minutes;

Sharing updates and events in staff meetings;

Coordinating monthly unit meetings;

Preparation of, but not limited to, internal progress reports, meeting minutes, general staff meeting updates, and annual board reports as it pertains to the University Unit;

Participating in staff, Board, ad hoc and ordinary committees, working groups, and program advisory meetings;

Participating in professional development, staff training and information sessions, as required; and

Other related duties, as required.

EDUCATIONAL KNOWLEDGE

Completion of a formal post-secondary/college program of one to two academic year(s) in Education, Higher Education Administration, Business Administration, Public Administration, Social Sciences, Indigenous Studies, Communications or related discipline.

EXPERIENTIAL KNOWLEDGE / CULTURE AND LANGUAGE EXPERTISE

Over 1 years and including 3 years of experience:

In teaching or learning Kanyen’kéha / Gayogo̲ho ̨́ :nǫˀ language(s)

Prior experience working for an Indigenous organization is preferred.

Criminal Record Check

The successful candidate will be required to provide an original Criminal Background Check – Vulnerable Sector Screening that is satisfactory to Six Nations Polytechnic (SNP) prior to the first day of work at Six Nations Polytechnic, and an Offence Declaration that is satisfactory to SNP by their first day of employment at Six Nations Polytechnic.

At Six Nations Polytechnic, we are committed to diversity and inclusion as we continue and expand our efforts to become a more inclusive, safe and respectful workplace. Human Resources will accommodate any needs under the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). Recruitment processes will be modified to remove barriers to accommodate those with disabilities, as may be requested.

Applicants from Six Nations and other Indigenous communities will be given preference to deliver programs and services in a First Nations community.

Full Job description is available upon request.

POSITION TYPE