Volunteer Coordinator

• Volunteer Role: Volunteer Coordinator
• Reports to: CEO
• FLSA Classification: Volunteer Position

Job purpose

Volunteer position. Recruiting through onboarding and providing administrative support to all volunteers. Maintain volunteer records, data, contracts, and databases.

Duties and responsibilities

Recruit volunteers and interns

Review resumes and volunteer applications and interview volunteer candidates.

Discuss volunteer candidates with Department Directors, assist them in the interview process, and offer or decline the volunteer a position

Schedule interviews with appropriate department heads

Manage volunteer and intern schedules

Oversee onboarding orientation

Administrative tasks, such as organizing onboarding processes, volunteer events, and time-off requests in BambooHR software

Help volunteers and interns fill out paperwork and understand company brand, mission and policies

Review volunteer reimbursement requests, work with CFO to fill these requests

Work closely with Director of Human Resources and CEO to strengthen the organization’s culture

Maintain and update profile information of interns and volunteers on LINC’s applications and platforms (i.e. NeonCRM, BambooHR, Google G-Suite)

Maintain records related to Board of Director and Volunteer onboarding, account access, training, discipline, and termination

Schedule and conduct training programs, evaluate the effectiveness of training programs, and maintain records of volunteers’ participation in training and development programs.

Recruit, manage, and prepare volunteers for International Volunteer Trips

Review and maintain volunteers' documents (vaccines, passport, liability waivers, travel insurance, trip payments)

Assist with pre-travel meetings

Communicate with third party travel agent to book flights

Manage and review results of volunteers’ background checks

Qualifications

Ability to communicate promptly and effectively with internal and external stakeholders.

Work with documentation requiring a high level of confidentiality.

PC skills utilizing Word and Excel.

Subject to background check

Education and Experience

1. Associates or bachelor’s degree or equivalent role and responsibilities.

2. 4+ years of increasing experience in Human Resources.

3. Previous experience with benefit evaluation is a plus.

Certifications None required.

Working Conditions

Willingness to put in more working hours, even at odd times.

The majority of work for this role is remote, however face-to-face tasks/meetings may be required at times

Optional international travel with volunteers.

Physical requirements

This position operates in a remote office environment and remote/virtually. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

If traveling internationally: ability to lift a suitcase for travel, walk a distance in a foreign country possibly in inclement weather, sit for long periods of time during travel. Comply with international travel requirements.