1st shift - Logistics Scheduling Assistant II

• Company Description
• For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them!

I. Primary Purpose & Value of the Department & Position

Summarize in 2 to 5 sentences the mission of the department and primary function of the position.

The Shipping department communicates with on-site Production Managers and other company manufacturing locations, Builders, and Project Managers to ensure on-time delivery of product.

The Traffic & Shipping Coordinator coordinates shipments with Builders, secures dependable freight carriers, estimates freight rates, and maintains good customer relations with freight carriers, Builders and Project Managers. The Coordinator also completes necessary paperwork to fulfill job requirements.

II. Primary Duties & Responsibilities *

In addition to complying with all safety and environmental policies and contributing to the company’s Zero Harm commitment, briefly describe 5 to 10 primary activities (not all activities) that are regularly performed and the approximate percentage of time annually devoted to each (equals 100%). Percent

Ensure continuous flow of truckload completions and paperwork through all shifts and weekends, as necessary

30%

Coordinate shipments with Builders

25%

Secure dependable freight carriers

15%

Estimate freight rates

15%

Interact with internal customers

15%

III. Key Measures

Briefly list the areas in which this job is accountable for results.

· On-time delivery performance

· Compliance with regulatory and company policies

· Efficient and accurate documentation

· Effective and responsive communication with internal and external customers

IV. Authority & Decision Making

Briefly identify the types of decisions, if any, made without review of a superior.

· Facilitates balanced workloads for the department

· Coordinates and works with Builders and Project Managers to determine changes in future shipping dates, rather than pulling orders ahead

V. Tools Required

List the tools required to perform the role – eg reports that need to be reviewed in order to make decisions, data sets that needs to be understood.

· Microsoft Office Suite

· Compass system

· Shipping schedule and order scheduling reports

VI. Key Relationships

List the types of internal and/or external contacts for interactions routinely encountered (i.e., manager, co-workers, project teams, customers, vendors, executive team).

· Plant Manger

· Shipping & Traffic Manager

· Production Managers

· Shipping personnel

· Office peers

· Project Managers

· Builders

· Freight Carrier representatives

VII. Quantitative Scope

If applicable, provide estimates.

# of employees directly & indirectly supervised

0

Job Titles of employees directly supervised

N/A

# of vendor, consultant, or ad hoc workers supervised

0

Annual payroll dollars accountable for

0

Annual budget dollars directly accountable for

0

Annual revenue dollars directly accountable for

0

Maximum company funds authorized to spend

0

VIII. Education & Experience Qualifications

List qualifications necessary to perform the duties and responsibilities listed above.

Minimum:

· High School diploma or equivalent

· Experience in Shipping or Traffic

Preferred:

· College degree

· 1 year of experience in Shipping or Traffic role

IX. Skills & Competencies

List additional attributes, including WITTS capabilities appropriate to role level, necessary to perform duties and responsibilities listed above.

· Proficiency with Microsoft Word and Excel

· Analytical and problem solving skills

· Ability to prioritize and achieve deadlines

· Strong organizational skills, attention to detail and ability to multi-task

· Excellent communication, and interpersonal skills

· Customer service and resolution skills

· Ability to thrive in a fast-paced environment and quickly adapt to a changing landscape

X. Working Conditions & Physical/Mental Demands

Indicate frequency for each activity: N (Never), R (Rarely), O (Occasionally), or F (Frequently)

Frequency

Customer Contact

Extensive client contact, visibility, interaction, and exposure. May be required to host clients (existing or potential) and/or speak to senior level executives.

F

Deadlines

Work assignments are typically deadline driven

F

Equipment Usage

Computer usage may be required up to 90 percent of the time and include heavy periods of keyboarding, repetitive motion, and/or eye strain

F

Equipment Usage

May operate high cost equipment using cutting edge-technology; may operate equipment with safety hazards (e.g., sharp edges, heat, etc.)

R

Equipment Usage

Safety equipment or protective gear is required as necessary (e.g., insulated gloves, protective eye wear, hearing protection, safety belts, hard hat, fall restraint, arm guards, weld hood, safety shoes)

O

Equipment Usage

Will be required to utilize various hand-held tools and equipment (e.g., hammers, welders, saws, drill, drill press, cutting torches, hand trucks, etc.)

R

Hazardous Chemicals

May work with industrial products and chemicals and be exposed to hazardous chemicals, fumes, and/or airborne particles

N

Hazardous Energy

May be exposed to lethal stored energy sources including mechanical and up to 100 volts of electrical current

N

Hearing

Ability to distinguish sounds is required for safety purposes. Being hearing impaired may be life threatening in the environment.

F

Physical Activity

May be required to lift, carry, and/or move equipment/supplies weighing up to 50 pounds

R

Physical Activity

May be required to stand or walk up to 80 percent of the time, including long durations of standing or walking up to 8 to 10 hours daily

O

Physical Activity

Some work may be repetitive, which may include repetitive physical motion

F

Physical Activity

Use of hands and fingers required to pinch, pick, and feel objects, tools and/or controls

F

Physical Activity

Work requires continuous mental attention and high alertness

F