Academic Advising Coordinator, Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

Job Posting Title:

Academic Advising Coordinator, Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering ----

Hiring Department:

Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering ----

Position Open To:

All Applicants ----

Weekly Scheduled Hours:

40 ----

FLSA Status:

Exempt from FLSA ----

Earliest Start Date:

Immediately ----

Position Duration:

Expected to Continue ----

Location:

UT MAIN CAMPUS ----

Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

UT Austin, recognized by Forbes as one of America’s Best Large Employers , provides outstanding employee benefits and total rewards packages that include:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

Voluntary Vision, Dental, Life, and Disability insurance options

Generous paid vacation, sick time, and holidays

Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds

Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Robust free training access through LinkedIn Learning plus professional conference opportunities

Tuition assistance

Expansive employee discount program including athletic tickets

Free access to UT Austin's libraries and museums with staff ID card

Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

CAEE Department

At the Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering, students are prepared to innovate the built environment of tomorrow through hands-on learning led by top-ranked faculty in state-of-the-art labs, design studios and research facilities. Despite our size, we maintain a tight-knit community that believes together we can change the world through engineering solutions.

Purpose

The Academic Advising Coordinator is responsible for managing and supporting academic advising services, student records, enrollment processes, and departmental initiatives. This role requires strong organizational, communication, and leadership skills, as well as a commitment to student success and professional development.

Responsibilities

Oversight of advising unit: Implement and manage undergraduate academic advising services; including registration advising during peak periods, support for advising staff throughout the semester, and summer orientation. Supervise advising staff and graduate coordinator. Review and award scholarships in collaboration with the Scholarship Office, department, and associate academic advisor. Provide assistance to graduate students when needed (

Course and Curriculum Management: Manage all phases of course scheduling, catalog updates, final exam reporting, grade reporting, updates and audits in FaSET. Oversee course instructor surveys ordering and results management. Reserve classrooms for class related requests.

Data Requests, Analysis, and Program Assessment: Manage undergraduate and graduate enrollments during semester registration periods; collect and present data to communicate enrollment needs to the department chair. Provide department leadership with student program data when needed. Assist associate chair with ABET accreditation material. Submit data and outcomes for university-wide assessment

Faculty Support: Provide faculty with resources including support for student needs, scholastic dishonesty concerns, and connections to additional university resources. Serve on various departmental committees (curriculum & accreditation, student experience, strategic planning)

Admission and Outreach: Participate in various academic outreach and recruiting events within the department, school and university such as; Admitted Student Event, Gone to Engineering, Industry Open House, and commencement.

Professional Development: Attend additional department, school and university meetings as needed. Maintain professional development through membership/participation in professional organizations and interaction with other advisors.

Student Records: Create and maintain student records using Advisor Toolkit, Mainframe, UAB Navigate, and IDA 2.0. Coordinate and process student applications for non-major registration, pass/fail, course repeat appeals, minor profile adds, and study abroad course substitutions.

Other related functions as assigned by the department Chair and Director.

Required Qualifications

Bachelor’s Degree and 8 years’ experience working with college students in an academic counseling capacity

Master’s Degree in a related field and 6 years’ experience working with college students in an academic counseling capacity

PhD in a related field and 4 years’ experience working with college students in an academic counseling capacity.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required years of experience working with college students or in an academic counseling capacity.

Experience supervising full time staff in an academic advising environment.

Experience working with educational, co-curricular and/or interdisciplinary programs at a college or university.

Experience developing and leading workshops, programs or special events. Knowledge of UT policies, procedures, course offerings, and degree plans, and experience advising students about their degree plans.

Salary Range

$65,000 + depending on qualifications

Working Conditions

Work is performed in a standard office environment.

Repetitive use of keyboard at workstation.

Work outside of standard business hours, including evenings and weekends, may be required on an occasional basis.

Work Shift

Standard business hours are Monday – Friday 8:00 a.m. to 5 p.m.

Work outside of normal business hours may be required on an occasional basis during peak times (if applicable)

Required Materials

Resume/CV

Letter of interest

3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. B